Regulatory Programs Admin Specialist

Adelaide, SA; Adelaide; On-site; AUD 84,000 - 102,000; Full time

Job summary

The City of Adelaide is seeking a Program Administration Assistant to join the Regulatory Services Program. You will provide trusted administrative support to the Associate Director and program teams, helping keep information organized and accessible when needed.

You will manage diaries, coordinate meetings and forums, prepare documents and minutes, and support reporting and financial processes while building strong relationships across the organisation to deliver great community outcomes.

Qualifications

• Advanced administrative and clerical support with high accuracy.
• Experience handling sensitive and confidential information.
• Proficiency in Word and Excel for budgets, purchase orders and invoices.

Responsibilities

• Manage calendars, coordinate meetings and forums.
• Prepare documents, take minutes and support reporting and financial processes.
• Collaborate with teams across the organisation to ensure timely information.
• Contribute to improving administrative processes and daily program delivery.

Skills

Advanced administrative skills

Diary management

MS Word

MS Excel

Budget monitoring

Purchase orders & invoices

Discretion & confidentiality

Teamwork

Tools

Word

Excel

Job description

The City of Adelaide is seeking a Program Administration Assistant to join the Regulatory Services Program. You will provide trusted administrative support to the Associate Director and program teams, helping keep information organized and accessible when needed.

You will manage diaries, coordinate meetings and forums, prepare documents and minutes, and support reporting and financial processes while building strong relationships across the organisation to deliver great community outcomes.