Regulatory Assistant

NOPSEMA; Australia; On-site; AUD 65,000 - 90,000; Full time

Job summary

NOPSEMA in Australia seeks a Regulatory Assistant to provide high‑level administrative and project support within the Strategic Regulation and Improvement Division. You will assist the Deputy Chief Executive Officer, Directors and teams to manage commitments, meet deadlines and maintain records in a dynamic regulatory environment.

Key duties include coordinating meetings, drafting reports and correspondence, supporting divisional projects and maintaining action registers.

Qualifications

• Demonstrated experience providing high-level administrative support in a busy environment.
• Strong organisational skills and attention to detail.
• Experience supporting projects, maintaining action registers or tracking deliverables.
• Sound judgement, initiative and problem-solving skills, with independence.
• Excellent written and verbal communication and stakeholder engagement.
• Proficiency in Microsoft Office and business systems.

Responsibilities

• Support the Deputy Chief Executive Officer, Directors and team members to manage commitments, prepare for meetings and maintain awareness of key deadlines and priorities.
• Coordinate internal and external meetings, including scheduling, venue and technology arrangements, meeting documentation, minute taking and follow-up actions.
• Provide administrative support for divisional projects and initiatives, including maintaining action registers, co-ordinating project meetings and supporting project deliverables.
• Assist with procurement, consultant contract administration, travel, conference bookings, accommodation and expense reimbursements.
• Prepare and format reports, presentations, correspondence and other business documents, and maintain accurate electronic records and filing systems.
• Support divisional planning, workshops, events and team activities that contribute to the effectiveness and continuous improvement of the Division.
• Undertake research, source information and liaise with internal and external stakeholders and contribute to a positive, professional and collaborative team environment.

Skills

Administrative support

Organisational skills

Communication

Microsoft Office

Job description

The National Offshore Petroleum Safety and Environmental Management Authority (NOPSEMA) is Australia's independent expert regulator for health and safety, structural integrity, well integrity and environmental management for all offshore energy operations and greenhouse gas storage activities in Commonwealth waters, and in coastal waters where regulatory powers and functions have been conferred.

NOPSEMA also administers the functions of the Offshore Infrastructure Regulator (OIR), for the offshore renewables industry. This includes the regulation of work health and safety, infrastructure integrity, and environmental management for offshore renewable energy infrastructure activities.

Working with NOPSEMA provides an opportunity to make a real difference to people working in Australia’s offshore energy industry.

Role:

Reporting to the Director - Regulatory Stakeholder Engagement, the Regulatory Assistant provides high-quality administrative, co-ordination and project support to the Deputy Chief Executive Officer, Directors and team members within the Strategic Regulation and Improvement Division. The role is central to the smooth operation of the Division, assisting to manage priorities, coordinate activities, support projects and maintain effective business processes in a dynamic and collaborative environment.

Key Responsibilities:

The work of the Regulatory Assistant is broad, varied and fast paced. You will work across the Strategic Regulation and Improvement Division, supporting senior leaders and teams through a mix of administrative, coordination, project and business support activities.

You will also:

• support the Deputy Chief Executive Officer, Directors and team members to manage commitments, prepare for meetings and maintain awareness of key deadlines and priorities.
• coordinate internal and external meetings, including scheduling, venue and technology arrangements, meeting documentation, minute taking and follow-up actions.
• provide administrative support for divisional projects and initiatives, including maintaining action registers, co-ordinating project meetings and supporting project deliverables.
• assist with procurement, consultant contract administration, travel, conference bookings, accommodation and expense reimbursements.
• prepare and format reports, presentations, correspondence and other business documents, and maintain accurate electronic records and filing systems.
• support divisional planning, workshops, events and team activities that contribute to the effectiveness and continuous improvement of the Division.
• undertake research, source information and liaise with internal and external stakeholders and contribute to a positive, professional and collaborative team environment.

We would like to hear from you if you have:

• demonstrated experience providing high-level administrative support service in a busy and dynamic environment.
• strong organisational skills, including the ability to manage competing priorities, meet deadlines and maintain high standards of accuracy and attention to detail.
• experience supporting projects, maintaining action registers or tracking deliverables, and contributing to the successful delivery of team and organisational priorities.
• sound judgement, initiative and problem-solving skills, with the ability to adapt to changing priorities and work independently when required.
• excellent written and verbal communication skills, including the ability to prepare correspondence and documentation and build positive working relationships with a diverse range of stakeholders.
• proficiency in Microsoft Office and other business systems together with a collaborative and customer-focused approach, with a demonstrated ability to contribute positively to team outcomes.

Why work for NOPSEMA?

As a highly skilled, agile, and competent regulator, our people are our number one asset. NOPSEMA offers competitive remuneration packages, five weeks annual leave, 18 personal leave days per annum, 18 weeks paid parental leave, 15.4% superannuation contribution and flexible working arrangements.

Guided by our values of professionalism, ethics, independence, leadership and collegiality the decisions we make and the actions we take affect individuals, businesses, communities and the environment. Our people can make a difference. Grow your career in the offshore energy sector. Be a part of Australia’s future and apply today.

NOPSEMA is committed to a fair, flexible, safe and rewarding workplace which allows for diversity amongst all its employees. Applicants who are First Nations people, come from a diverse cultural or linguistic background or have a disability are encouraged to apply.

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme, declare you have a disability and meet the minimum requirements for the position. For more information see https://www.apsc.gov.au/recruitability

Please note that the closing date for this position is 14 September 2026.

Applications must be submitted by the closing date. Any applications received beyond the closing date will not be considered.

Please note this recruitment process will be valid for a period of 18 months and may be used to fill ongoing and non-ongoing positions within the Australian Public Service at this level or similar that arise over the 18-month period.