Strategic Portfolio Planner & Resource Lead

BaptistCare NSW/ACT - Aged Care; Melbourne; On-site; AUD 120,000 - 150,000; Full time

Job summary

BaptistCare NSW/ACT - Aged Care is seeking a Portfolio Planning & Resource Lead for a 12-month contract in Camberwell (Vic) or Norwest (NSW). You will join the PMO to turn complex project demand into a clear delivery plan, aligning schedule, capacity and priorities across the portfolio.

You will bring hands-on Smartsheet Resource Management experience, develop integrated portfolio schedules, monitor capacity and risks, and present insights to executives to support governance and decision-making.

Qualifications

• Demonstrated hands on experience with Smartsheet Resource Management
• Strong experience in resource capacity planning, demand forecasting and allocation
• Experience developing integrated portfolio schedules across multiple projects
• Experience managing portfolio sequencing, dependencies and constraints
• Strong stakeholder engagement and facilitation skills in a matrixed organisation
• Background in enterprise PMO or portfolio management is highly regarded

Responsibilities

• Develop and maintain integrated portfolio schedules bringing together demand, delivery windows, dependencies, priorities and capacity
• Own and mature portfolio level resource demand and capacity planning, identifying gaps, over-allocation, bottlenecks and critical capability constraints
• Use Smartsheet Resource Management to provide meaningful resource, utilisation and capacity visibility
• Undertake scenario modelling to test sequencing and resourcing options and clearly articulate trade-offs and impacts
• Maintain portfolio roadmaps, forecasts and management reporting to support governance and executive decision-making
• Identify emerging scheduling, dependency and capacity risks early and provide practical, evidence-based recommendations
• Partner with sponsors, leaders, project and program managers and resource owners to understand priorities, constraints and delivery readiness
• Help strengthen portfolio planning, forecasting and resource management practices across BaptistCare

Skills

Resource capacity planning

Portfolio scheduling

Stakeholder engagement

Scenario modelling

Forecasting

Education

Project/Portfolio management qualifications

Tools

Smartsheet Resource Management

Job description

BaptistCare NSW/ACT - Aged Care is seeking a Portfolio Planning & Resource Lead for a 12-month contract in Camberwell (Vic) or Norwest (NSW). You will join the PMO to turn complex project demand into a clear delivery plan, aligning schedule, capacity and priorities across the portfolio.

You will bring hands-on Smartsheet Resource Management experience, develop integrated portfolio schedules, monitor capacity and risks, and present insights to executives to support governance and decision-making.