Portfolio Planning & Resource Lead

BaptistCare; Sydney; On-site; AUD 150,000 - 180,000; Full time

Benefits offered by this job

Salary packaging up to $18,550

Novated car leasing

Flexible work arrangements

Additional leave options

Counselling services

Spiritual support

Nutrition advice

LinkedIn Learning / learning & dev

Job summary

BaptistCare is seeking an experienced Portfolio Planning & Resource Lead to join our PMO for a 12-month maximum term. This hands-on role focuses on turning complex demand into an achievable plan, delivering integrated portfolio schedules and capacity insights.

You will work with leaders to provide visibility on resources, dependencies and delivery windows, using Smartsheet Resource Management and scenario modelling to inform executive decisions and governance.

Qualifications

• Hands-on Smartsheet Resource Management experience.
• Strong capacity planning, demand forecasting and resource allocation.
• Experience creating and maintaining integrated portfolio schedules.
• Knowledge of portfolio governance, lifecycles and delivery planning.
• Excellent stakeholder engagement in a matrixed organisation.
• Enterprise PMO experience and relevant qualifications highly regarded.

Responsibilities

• Develop and maintain integrated portfolio schedules across demand and delivery.
• Own portfolio level resource demand, capacity planning and risk management.
• Use Smartsheet Resource Management to generate visibility on resources and utilization.
• Conduct scenario modelling to compare sequencing and resourcing options.
• Prepare roadmaps, forecasts and governance reporting for executives.
• Collaborate with sponsors, leaders and project teams to clarify priorities.
• Strengthen portfolio planning and forecasting practices across BaptistCare.

Skills

Smartsheet Resource Management

Portfolio scheduling

Capacity planning

Resource capacity planning

Dependencies & delivery windows

Scenario modelling

Executive reporting

Stakeholder engagement

Education

Project/Portfolio/Workforce planning qualifications

Tools

Smartsheet

Job description

• Lead portfolio scheduling, capacity planning & resource forecasting
• Smartsheet Resource Management experience essential
• 12-month opportunity with a purpose led national organisation

Help shape how BaptistCare plans, prioritises and delivers its project portfolio

At BaptistCare, our work is about people, purpose and creating stronger communities. As a purpose driven, faith based organisation with more than 110 years of service, we support communities across Australia through care, housing and a diverse range of community services.

We are looking for an experienced Portfolio Planning & Resource Lead to join our Project Management Office for a 12 month maximum term opportunity. This role can be based at our Camberwell (Vic) or Norwest (NSW) support service offices.

About the role:

This is a hands on portfolio planning role for someone who knows how to turn complex project demand into a clear, achievable delivery plan. You will bring together portfolio scheduling, resource capacity, dependencies, delivery windows and competing priorities, providing leaders with the visibility and insight they need to make informed portfolio decisions.

Importantly, you will bring demonstrated hands on experience using Smartsheet Resource Management, along with strong capability in resource capacity planning and integrated portfolio scheduling.

As BaptistCare’s portfolio planning and resource management subject matter expert, you will help us create greater visibility of what we are delivering, when we can realistically deliver it, and where our people and capability need to be focused.

You will:

• Develop and maintain integrated portfolio schedules, bringing together demand, delivery windows, dependencies, priorities and capacity.
• Own and mature portfolio level resource demand and capacity planning, identifying gaps, over-allocation, bottlenecks and critical capability constraints.
• Use Smartsheet Resource Management to provide meaningful resource, utilisation and capacity visibility.
• Undertake scenario modelling to test sequencing and resourcing options and clearly articulate trade-offs and impacts.
• Maintain portfolio roadmaps, forecasts and management reporting to support governance and executive decision-making.
• Identify emerging scheduling, dependency and capacity risks early and provide practical, evidence-based recommendations.
• Partner with sponsors, leaders, project and program managers and resource owners to understand priorities, constraints and delivery readiness.
• Help strengthen portfolio planning, forecasting and resource management practices across BaptistCare.

You will be part of a PMO focused on strengthening portfolio governance, planning, assurance and delivery support, while working with stakeholders across a broad and diverse organisation.

Why Join Us?

At BaptistCare, we value our employees and foster a positive, inclusive work environment. We offer competitive salaries, tax-free salary packaging up to $18,550*, and novated car leasing. Enjoy work-life balance with flexible arrangements and additional leave options. Benefit from our health and wellbeing initiatives, including free counselling, spiritual support, and nutrition advice. Advance your career with access to learning and development programs and courses like LinkedIn Learning!

About You

You are an experienced portfolio planning professional who is comfortable operating across a complex, enterprise wide project portfolio. You can work at both the detail and strategic level, translating portfolio data into clear insights and recommendations for senior stakeholders.

To be successful, you will need:

• Demonstrated hands on experience with Smartsheet Resource Management
• Strong practical experience in resource capacity planning, demand forecasting and resource allocation.
• Demonstrated experience developing and maintaining integrated portfolio schedules across multiple concurrent projects or programs.
• Experience managing portfolio sequencing, dependencies, constraints and competing delivery priorities.
• Strong scenario-modelling and analytical capability, with the ability to translate complex information into clear options and recommendations.
• Experience developing portfolio roadmaps, capacity views, forecasts and executive-level reporting.
• A strong understanding of portfolio governance, project lifecycles and delivery planning.
• Strong stakeholder engagement, facilitation and influencing skills, particularly in a complex or matrixed organisation.

Experience within an enterprise PMO or portfolio management environment and relevant qualifications in project, portfolio, business or workforce planning will be highly regarded.

Ready to bring clarity to complexity?

If you are an experienced portfolio planning professional who can bring together Smartsheet Resource Management, capacity planning and portfolio scheduling to create a realistic view of what can be delivered and when, we would love to hear from you.

About Us:

BaptistCare is a leading purpose-led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years. We support people to live better through aged care, home care, retirement living, community services, disability support and housing.

We know that life’s challenges can make our world feel smaller. With the right people alongside us, it can feel more connected, supported and hopeful again.

That’s what we work towards every day - enriching lives through communities of care. Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia.

Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks and, if applicable, WWCC, NDIS worker screening check and a pre-employment medical.

BaptistCare – Inspired by Jesus to champion care for all.