Executive Assistant - Board & General Counsel

Mercy Aged and Community Care Ltd; Richmond Shire; Hybrid; AUD 70,000 - 100,000; Full time

Job summary

Mercy Health is seeking an experienced Executive Assistant to support the Company Secretary and General Counsel. The role ensures smooth governance and executive operations with strong coordination and confidentiality.

You will coordinate board papers, meetings, events, and support governance administration while assisting senior leadership and maintaining discretion on confidential information.

Qualifications

• Experience in an Executive Assistant or governance administration role.
• Experience supporting senior executives, Boards or Board Committees.
• Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel).
• Proven ability to manage highly confidential information.
• Evidence of, or progression towards, Police Record Check.

Responsibilities

• Provide high-level executive, governance and administrative support to the General Counsel and Company Secretary.
• Coordinate Board and Committee meetings, agendas, papers and minutes.
• Prepare legal documentation, reports and presentations with strict confidentiality.
• Coordinate governance events, including functions and off-site meetings.

Skills

Executive Assistant experience

Board Secretariat

Governance administration

MS Office proficiency

Board papers and minutes

Confidential information handling

Tools

Microsoft Office Suite

Job description

Employment Type: Permanent, Full-time Hours: Mon-Fri, 38 per week Location: North Richmond with hybrid working available Upload with Application: Resume & cover letter Contact: Where there’s life, there’s Mercy. Where there’s care, there’s You. Through the battles and the breakthroughs, we're there. Where will you be? For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that’s gone before, to grow your impact and gain experience that’s hard to find elsewhere. As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you’ll have the chance to make an impact and gain experience that’s hard to find elsewhere. At Mercy Health, it’s all about taking what we have and making it better. To do that, we need you. Join us at Mercy Health, and help our teams deliver even greater outcomes.

About the opportunity

We are seeking an experienced Executive Assistant to support the Company Secretary and General Counsel at Mercy Health. The role exists to ensure the smooth and effective operation of governance, legal and executive office functions through exceptional coordination, stakeholder management and administrative excellence. Focus areas include:

• Provide high-level executive, governance and administrative support to the General Counsel, and the Company Secretary, Board of Directors and selected Board Committees.
• Coordinate Board and Committee meetings, including agendas, papers, minutes, action tracking and governance system administration.
• Assist in preparing legal documentation, reports and presentations while maintaining strict confidentiality.
• Coordinate Board, governance and executive events, including Board dinners, annual functions, off-site meetings and stakeholder events.

What you’ll bring

You’re resilient, compassionate and have a whole lot of heart. Most importantly, you are committed to delivering exceptional patient-centred care.

To thrive in this role, you will have

• Demonstrated experience in an Executive Assistant, Board Secretariat, Company Secretariat or Governance Administration role.
• Experience supporting senior executives, Boards or Board Committees.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, PowerPoint and Excel.
• Proven experience preparing agendas, Board papers, minutes and executive documentation.
• Demonstrated experience managing highly confidential information.
• You will also be required to provide evidence of, or in the process of obtaining: A current Police Record Check.

Please contact us if you would like to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process.

We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture. We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present.

The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support. We’re proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds.

Mercy Health employs people from many cultures and backgrounds who, irrespective of their beliefs, share a common bond to care for those in need. We look forward to welcoming you to your journey with Mercy Health.