Strategic Executive Assistant to EGM, Transformation

Australia Post Group; Melbourne; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Flexible and hybrid work arrangement

Mentorship and development programs

Employee discounts and wellbeing perks

Health and wellbeing resources

Job summary

Australia Post is seeking an experienced Executive Assistant to the EGM Strategy & Transformation. You will partner with senior leaders, manage complex calendars, travel, and critical governance activities to keep leadership aligned and the operation high-performing.

You'll join a collaborative, flexible, and hybrid environment that supports growth and development, while maintaining discretion with confidential information.

Qualifications

• Experience providing executive and administrative support to senior leaders.
• Strong diary management with prioritisation and organisational skills.
• Proactive, self-directed approach with ability to see tasks through to completion.
• Excellent interpersonal and written/verbal communication skills.
• Ability to build collaborative relationships across the EA community and stakeholders.
• Strong time management and organisational abilities.
• Advanced proficiency with Microsoft Office; SAP and SharePoint experience.
• Disciplined with handling sensitive information and maintaining confidentiality.

Responsibilities

• Provide proactive executive support to the EGM and Strategy & Transformation leadership team, including complex diary management, travel coordination, meeting scheduling and coordination of key team rhythms and leadership forums
• Coordinate stakeholder engagement and team communications, liaising with senior leaders and key stakeholders on behalf of the EGM
• Manage day-to-day business administration, including central inboxes, distribution lists, data, office resources and timely enquiries
• Coordinate leadership meetings, forums and governance activities, including agendas, minutes, actions and confidential records
• Support financial and procurement processes, including invoice processing, PO administration, and payment tracking
• Ensure administrative, financial and governance activities are completed accurately and efficiently in line with requirements

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Governance coordination

Microsoft Office

SAP

SharePoint

Discretion

Relationship building

Tools

Microsoft Office

SAP

SharePoint

Job description

Australia Post is seeking an experienced Executive Assistant to the EGM Strategy & Transformation. You will partner with senior leaders, manage complex calendars, travel, and critical governance activities to keep leadership aligned and the operation high-performing.

You'll join a collaborative, flexible, and hybrid environment that supports growth and development, while maintaining discretion with confidential information.