Strategic Exec & Project Coordinator — Hybrid

NSW Department of Planning, Housing and Infrastructure; Sydney; Hybrid; AUD 114,000 - 126,000; Full time

Benefits offered by this job

Flexible working

Job summary

NSW Department of Planning, Housing and Infrastructure is seeking an Executive & Project Coordinator to provide high-level executive and project support across a fast-paced environment in NSW. You will manage diaries, prepare executive and ministerial briefs and coordinate submissions to support decision-making.

The role is permanent full-time in Sydney, offering flexible working options, a collaborative team and a chance to contribute to shaping Sydney's Bays West precinct and public spaces.

Qualifications

• Experience providing high-level executive, administrative and project support services to senior executives in a fast paced environment, with NSW Government or departmental liaison experience highly regarded
• Experience managing complex executive diaries and inboxes, coordinating meeting papers and logistics, and maintaining action tracking and follow-up systems
• Experience preparing and coordinating executive and ministerial briefs, correspondence and submissions
• Proven ability to manage workflows, coordinate input and approvals, and meet tight deadlines
• Excellent written and verbal communication skills with a strong eye for detail
• Extensive experience using electronic records management systems with a strong understanding of records management policy and associated standards
• Tertiary qualification and/or relevant knowledge and experience

Responsibilities

• Provide high-level executive, administrative and project support to senior executives across the Bays West Delivery Authority and connected departments
• Coordinate diaries, briefs, ministerial submissions and correspondence, ensuring timely delivery and approvals
• Track submissions through approval processes and manage prioritisation of competing demands
• Draft and edit clear briefs and communications to support decision-making
• Liaise with stakeholders to gather input and ensure timely responses and coordinated actions
• Maintain records and information governance in line with policy and standards

Job description

NSW Department of Planning, Housing and Infrastructure is seeking an Executive & Project Coordinator to provide high-level executive and project support across a fast-paced environment in NSW. You will manage diaries, prepare executive and ministerial briefs and coordinate submissions to support decision-making.

The role is permanent full-time in Sydney, offering flexible working options, a collaborative team and a chance to contribute to shaping Sydney's Bays West precinct and public spaces.