Strategic Contracts Administrator

Douglas Shire Council; Douglas Shire; On-site; AUD 65,000 - 90,000; Full time

Job summary

Douglas Shire Council seeks a Contracts Administrator to deliver professional contract administration supporting procurement and contract management practices. The role ensures contractual compliance, governance, and accurate financial records, contributing to efficient project delivery.

You will administer contracts from award to completion, maintain records, monitor milestones, and assist with financial reconciliation and reporting.

Qualifications

• Current Queensland Driver’s Licence.
• Experience in accounting or contract management in local government.
• Procurement and contract legislation knowledge.
• Proficiency with Word/Outlook/Excel and council software (Authority, InfoXpert, CRM, GIS).
• Strong time management and ability to work with minimal supervision.
• Strong reporting and analytical skills.
• Understanding of AS4000-1997 contract terms.
• Commitment to teamwork and process improvement.

Responsibilities

• Administer contracts from award through to completion in accordance with Council policies and legislative requirements.
• Maintain contract records, registers, and documentation to ensure accuracy and completeness.
• Monitor key contract milestones, including commencement, extensions, variations, insurances, securities, warranties, and expiry dates.
• Prepare and process contract documentation, correspondence, notices, amendments, progress claims, purchase orders, invoices, and payment certificates in accordance with contractual requirements.
• Monitor contract expenditure including variations against approved budgets and contract values.
• Assist with financial reconciliation, forecasting, accruals, and reporting.

Skills

Contract management experience

Procurement knowledge

Time management

Analytical skills

Communication skills

Interpersonal skills

Tools

Authority

InfoXpert

CRM

GIS

Microsoft Word

Outlook

Excel

Job description

Douglas Shire Council seeks a Contracts Administrator to deliver professional contract administration supporting procurement and contract management practices. The role ensures contractual compliance, governance, and accurate financial records, contributing to efficient project delivery.

You will administer contracts from award to completion, maintain records, monitor milestones, and assist with financial reconciliation and reporting.