State Administration Assistant

Goodstart Early Learning; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work arrangements

Salary packaging through AccessPay

Discounted childcare (up to 15%)

Fitness Passport

Discounted health care (BUPA)

Exclusive discounts on travel, gym, 9-

Free annual flu shot

Option to purchase extra leave

First Nations Support and Cultural Le…

Investment in growth and development

Job summary

Goodstart Early Learning is seeking a State Administration Assistant to support the State Manager and the Direct Centre Support team, helping our state operations run smoothly and ensuring centres can focus on outcomes for children.

You will coordinate calendars, travel and events, prepare reports, manage communications and assist with key projects in a collaborative team, while working independently when required.

Qualifications

• Previous experience in an administrative, executive support or coordination role
• Excellent organisational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong communication and customer service
• Ability to work with diverse stakeholders and maintain confidentiality

Responsibilities

• Provide administrative support to the State Manager and Direct Support Team
• Manage calendars, inboxes, travel bookings and meeting coordination
• Prepare presentations, reports, agendas and meeting minutes
• Coordinate state-wide communications, events and planning activities
• Support budget administration and expense reconciliation
• Respond to internal and external enquiries via phone, email and other channels
• Maintain accurate records, documentation and filing systems
• Ensure the smooth day-to-day operation of the State Support Office
• Build strong relationships with centre teams and key stakeholders across the business

Skills

Organisational skills

Communication skills

Multi-tasking

Customer-focused

Confidential information handling

Autonomous / self-starter

Stakeholder management

Microsoft Office

Outlook

Word

Excel

PowerPoint

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

As our State Administration Assistant, you'll play an important role in helping our state operations run efficiently and effectively. Supporting the State Manager and broader Direct Centre Support team, you'll provide high-quality administrative, coordination and customer support that enables our teams to stay organised, connected and focused on achieving great outcomes for centres and children.

This is a diverse and rewarding role where no two days are the same. From coordinating calendars, travel and events to preparing reports, managing communications and supporting key projects, you'll be at the heart of a collaborative and supportive team environment. We're looking for someone who is proactive, highly organised and confident working both independently and as part of a team. You'll be comfortable taking initiative, prioritising competing demands and managing your workload with minimal supervision when required.

With a strong focus on customer service, attention to detail and relationship-building, you'll enjoy supporting others and finding solutions. Most importantly, you'll bring a positive, collaborative approach and a willingness to contribute to a connected, productive and welcoming State Support Office culture.

Your Impact

• Providing administrative support to the State Manager, State Leadership and Direct Support Team
• Managing calendars, inboxes, travel bookings and meeting coordination
• Preparing presentations, reports, agendas and meeting minutes
• Coordinating state-wide communications, events and planning activities
• Supporting budget administration and expense reconciliation
• Responding to internal and external enquiries via phone, email and other channels
• Maintaining accurate records, documentation and filing systems
• Ensuring the smooth day-to-day operation of the State Support Office
• Building strong relationships with centre teams and key stakeholders across the business

What Goodstart Can Offer You

• Flexible work arrangements giving you choice about when and how work will be done in order to better manage your work and non-work needs
• Salary packaging benefits available through AccessPay (eligibility applies)
• Access to discounted childcare (up to 15%)
• Fitness Passport - access to gyms and pools for you and your family at a heavily discounted price
• Discounted health care and access to employee wellbeing programs with BUPA
• Exclusive discounts on travel, gym memberships, Apple and Dell products, and more
• Free annual flu shot (optional)
• Option to purchase extra leave for even greater work-life balance
• First Nations Support and Cultural Leave
• Work for a company that aspires to be globally recognised for early years practice and learning outcomes
• Gain significant investment in your growth and development with support, tools, training and experiences that will truly enhance outcomes for children in their earliest years

You'll Bring to the Table

• Previous experience in an administrative, executive support or coordination role
• Exceptional organisational skills and attention to detail
• The ability to manage multiple priorities and meet deadlines
• Strong communication skills and a customer-focused approach
• Confidence working with a broad range of stakeholders across different teams
• Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint
• The ability to handle confidential information with professionalism and discretion
• The ability to work autonomously, take initiative and manage responsibilities independently when required
• A proactive and organised approach, with the ability to balance competing priorities while maintaining a high level of accuracy and attention to detail
• A strong customer service focus and commitment to building positive relationships with colleagues and stakeholders
• A collaborative approach and willingness to contribute to a positive, supportive and productive team culture
• Current SA Working with Children Check
• Willingness to obtain a Certificate of Completion for the National Child Safety Foundation Training, completed via the Geccko platform

Supporting our people and protecting our children

We're an equal opportunity employer that is proud of our inclusive and diverse work environment. We know that Goodstarters from diverse cultures, backgrounds and experiences strengthen our teams and help us grow. We're also deeply committed to Reconciliation and creating an environment where Aboriginal and Torres Strait Islander People feel a strong sense of belonging and connection.

Safety is our priority and we will take any action necessary to ensure that all children can feel safe and be safe, and are safeguarded from abuse, neglect and harm. As a Child Safe Organisation, all of our candidates must have or obtain a valid working with children check along with Certificate of Completion for the National Child Safety Foundation Training, completed via Geccko platform