Specialist Planner

Vanderlande Industries GmbH; Sydney; On-site; AUD 120,000 - 160,000; Full time

Job summary

Vanderlande in Sydney seeks a Specialist Project Planner to manage end-to-end planning for large, complex APAC Airports projects. You will develop integrated schedules using Primavera P6 and ensure timely decision points for all disciplines.

Reporting to Project Management, you will produce regular reports, manage EVM metrics, and coordinate with sales, engineering, and the supply chain to drive planning improvements.

Qualifications

• 5+ years of planning experience in large complex projects.
• Senior-level knowledge of Primavera planning software.
• Experience in construction or large-scale projects within aviation.

Responsibilities

• End-to-end planning management for all project activities.
• Set up integrated project plans using Primavera P6 and EV reporting.
• Produce project reports in line with contract requirements.
• Coordinate with project managers, engineers, and suppliers.
• Apply EVM metrics to analyze PV, EV, AC, SPI, and CPI.

Skills

Excellent communication

Advanced Excel

Stakeholder management

Scheduling expertise

Risk management

Education

Bachelor's or Master's degree

Tools

Primavera P6

Power BI

Job description

Your responsibilities:

As a Specialist Project Planner, you will join the APAC Airports Planning Team and be responsible for end-to-end planning management for all project activities, including large-sized and complex projects. You will clearly set out decision moments and turnaround times for and with all of the disciplines involved in a project. You will set up and develop an integrated project plan using Primavera P6, which ensures that opportunities and threats are identified in good time. Armed with your information and reports, project managers, project leaders, and subcontractors and their teams will be in a position to set or adjust their course promptly, wherever they are in the world. You will play a central role in the projects in which you are involved. You will report to project management and will be required to produce project reports in line with the contract requirements.

Project planners are part of the Domain Airports Team:

You will be responsible for your own projects at the Airports Domain APAC. You will set priorities, identify problems and take the steps necessary to resolve them (as part of a multidisciplinary approach). You will be involved in every phase of a project: from sales, engineering, supply and shipping to the commissioning of systems. As a project planner, you will work intensively with other disciplines, such as sales, project management, project engineering and the supply chain. You will be the key person in a project; you will identify the consequences of misalignment between the expectations of project management, engineering and the possibilities offered by the supply chain. Apply Earned Value Management (EVM) functionalities to calculate and analyze PV (Planned Value), EV (Earned Value), AC (Actual Cost), SPI (Schedule Performance Index), and CPI (Cost Performance Index), providing quantitative insights into project health. You will ensure that projects are completed successfully, providing clear, quantifiable analysis of project performance, key milestones, and associated risk.

Your qualifications and skills:

If you’re an experienced, enthusiastic, and analytical project planner, you will excel at:

• Effectively translating the scope of a project into an overall project plan

• Developing and maintaining project progress reports, performance dashboards, and management information outputs.


• Leverage Primavera P6 Earned Value reporting capabilities to generate periodic performance analysis reports (e.g., weekly/monthly), clearly presenting schedule variances, trend forecasts, and corrective recommendations.


• Where applicable, utilize Power BI or other data visualization tools to enhance report readability and decision support.

• Identifying the critical path in a project plan and the corresponding opportunities and risks


• Coordinating a project plan with the customer and subcontractors, so that an integrated project plan is achieved;


• Liaising with all of the internal and external parties involved in a project;


• Reporting on the progress being made with a project to the relevant Project Manager;


• Act as tactical (strategic) partner for the project manager with regard to contractual requirements:


• Analysing and giving solicited and unsolicited advice on overall project plans;


• Preparing complex plans in consultation with project team members, subcontractors, suppliers, customers and stakeholders;

• Review, challenge, and validate subcontractor and supplier schedules to ensure alignment with project objectives, delivery strategy, and contractual requirements.


• Integrate external schedules into the master project schedule, ensuring data consistency and traceability.

• Producing two-weekly or monthly project progress reports;


• If required, promptly delivering a detailed plan to internal stakeholders;


• Producing what-if analyses and alternative project plans;


• Preparing improvement proposals in relation to a project plan.


• Training junior Planners;


• Take on the role of Risk Manager


• Have extensive knowledge of Primavera and help out with queries or bug fixes for colleagues


• Create integrated schedules, including multiple projects for key customers such as SYD Airport


• Support the execution of the APAC Airports project planning governance framework, ensuring schedule development, updates, and change control processes comply with company standards.


• Contribute to continuous improvement of planning processes, templates, and tools, driving the adoption of planning best practices across the APAC Airports region.

You should have:

• Bachelor's or master's degree or working experience at a bachelor's level;


• Experience of working in a project organisation;


• 5+ years of planning experience in a construction environment related to larger complex projects.


• Senior-level knowledge of the Primavera planning software


• Strong communication skills and the ability to liaise at different levels. You have the ability to involve people and to convince them of the importance of sharing and receiving information in order to identify and maintain common project interests.


• Strong Excel skills;


• You will have the ability to work under (time) pressure and set priorities appropriately;


• You will be flexible and creative.

Diversity & inclusion

Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability