Spare Parts Receivables/Despatch Officer

TDRecruitment; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

TDRecruitment in Melbourne is seeking a Spare Parts Receivables/Despatch Officer to manage inbound stock, verify deliveries against invoices, and receipt parts into the system. You will flag damaged goods, reconcile paperwork, and coordinate with suppliers to maintain accurate inventory.

Experience with SAP and hands-on warehouse tasks is preferred to ensure parts are ready for dispatch and documentation is complete and compliant.

Qualifications

• Experience in warehouse receiving, stock control, or similar inbound logistics role.
• Detail-oriented and methodical.
• Previous ERP system experience (SAP preferable).
• Able to follow processes consistently and flag when something doesn't match.
• Reliable and punctual.
• Willing to get hands-on with moving boxes, checking labels, and filing paperwork.
• Experience with international freight or customs documentation is a plus.

Responsibilities

• Verify spare parts deliveries from local and overseas suppliers
• Reconcile invoices with deliveries
• Receipt stock into the system before anything moves to the floor
• Flag damaged goods on arrival and work with suppliers to resolve issues
• Sort incoming shipments
• Ensure all documentation is correct before parts enter the warehouse

Skills

Warehouse receiving

Stock control

ERP SAP

Attention to detail

Process adherence

Tools

SAP

Job description

Spare Parts Receivables/Despatch Officer

You'll own the full inbound stock process for spare parts. Verify deliveries against invoices, sort and check parts from local and international vendors, and receipt everything into the system. The role exists to keep incoming inventory accurate, documented, and ready for dispatch.

Key responsibilities

Verify spare parts deliveries from local and overseas suppliers

Reconcile invoices with deliveries

Receipt stock into the system before anything moves to the floor

Flag damaged goods on arrival and work with suppliers to resolve issues

Sort incoming shipments

Ensure all documentation is correct before parts enter the warehouse

About you

Experience in warehouse receiving, stock control, or similar inbound logistics role

Detail-oriented and methodical

Previous ERP system experience (SAP preferable)

Able to follow processes consistently and flag when something doesn't match

Reliable and punctual

Willing to get hands-on with moving boxes, checking labels, and filing paperwork

Experience with international freight or customs documentation is a plus