Sourcing and Contracts Specialist

The University of Western Australia; Perth; On-site; AUD 108,000 - 120,000; Full time

Job summary

The University of Western Australia in Perth invites applications for a full-time procurement specialist. You will coordinate end-to-end procurement and tender processes, support contract administration, and help maintain the central contracts register across the University.

You will engage with diverse stakeholders, analyse procurement processes for compliance and efficiency, and contribute to e-Procurement initiatives and procurement reporting.

Qualifications

• Experience in procurement operations, tendering, sourcing, and contract administration.
• Strong stakeholder engagement and relationship management across diverse groups.
• Analytical, problem-solving and organisational skills with process improvement experience.
• Proficiency in Microsoft Office and business systems; able to work independently.

Responsibilities

• Coordinate end-to-end procurement and tender processes, including market engagement and tender administration.
• Support contract administration, amendments, variations and central contracts register maintenance.
• Drive continuous improvement through procurement process analysis, compliance monitoring and reporting.

Skills

Procurement operations

Tendering

Sourcing

Contract administration

Procurement systems

Stakeholder engagement

Analytical skills

MS Office proficiency

Education

Relevant tertiary qualification or equivalent experience in procurement, purchasing, supply chain, commerce, business or a related discipline

Job description

About The University of Western Australia

The University of Western Australia (UWA) is one of Australia's leading universities and has an international reputation for excellence in teaching, learning and research.It has almost 24,000 students enrolled across four...

• Play a key role in delivering strategic procurement and sourcing initiatives across one of Australia's leading universities.
• Contribute to process improvement, contract management and tendering activities that drive value and compliance across the University.
• Full-time (1 FTE) appointment on an ongoing basis.
• Base salary range: $108,413 – $120,287 p.a. plus 17% superannuation.

About the area

Finance supports the University through the delivery of strategic financial advice, financial stewardship, procurement services, compliance oversight, and operational support. Working across the University's Financial Compliance, Financial Performance and Procurement pillars, the team partners with stakeholders at all levels to deliver efficient, compliant and value-driven outcomes.

The Procurement team provides expert guidance on sourcing, tendering, supplier management and contract administration, supporting the University to achieve its strategic objectives while ensuring strong governance and procurement best practice.

About the opportunity

• Coordinate end-to-end procurement and tender processes, including market engagement, documentation preparation, tender administration and stakeholder support.
• Support contract administration activities, including contract documentation, amendments, variations and maintenance of the University's central contracts register.
• Drive continuous improvement by analysing procurement processes, monitoring compliance, supporting e-Procurement initiatives, and contributing to procurement strategy and reporting.

About you

• Relevant tertiary qualification or equivalent experience in procurement, purchasing, supply chain, commerce, business or a related discipline.
• Demonstrated experience in procurement operations, tendering, sourcing, contract administration and procurement systems.
• Strong stakeholder engagement, communication and relationship management skills, with the ability to work effectively across diverse groups.
• Well-developed analytical, problem-solving and organisational skills, with experience identifying and implementing process improvements.
• Proficiency in Microsoft Office applications and business systems, with the ability to work independently while contributing positively to a collaborative team environment.

Note

As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. A current National Police Clearance will be required by the successful applicant.

Closing date

11:55 PM AWST on Wednesday, 25 November 2025. The University reserves the right to interview and appoint a suitably qualified candidate prior to the closing date.

This position is only open to applicants with relevant rights to work in Australia

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.