Sourcing and Contracts Specialist

UWA; Western Australia; On-site; AUD 108,000 - 120,000; Full time

Job summary

The University of Western Australia (UWA) is offering a full-time Sourcing and Contracts Specialist role within its Procurement team. This ongoing appointment requires coordinating end-to-end procurement, tender processes, and contract administration while supporting governance and value-driven outcomes across the university.

Applicants should have a relevant tertiary qualification or equivalent experience in procurement, with strong stakeholder engagement skills and proficiency in Microsoft

Qualifications

• Relevant tertiary qualification or equivalent experience in procurement, purchasing, supply chain, commerce, business or related discipline.
• Demonstrated experience in procurement operations, tendering, sourcing, contract administration and procurement systems.
• Strong stakeholder engagement, communication and relationship management skills, with the ability to work effectively across diverse groups.
• Well-developed analytical, problem-solving and organisational skills, with experience identifying and implementing process improvements.
• Proficiency in Microsoft Office applications and business systems, with the ability to work independently while contributing positively to a collaborative team environment.

Responsibilities

• Coordinate end-to-end procurement and tender processes, including market engagement, documentation preparation, tender administration and stakeholder support.
• Support contract administration activities, including contract documentation, amendments, variations and maintenance of the University's central contracts register.
• Drive continuous improvement by analysing procurement processes, monitoring compliance, supporting e-Procurement initiatives, and contributing to procurement strategy and reporting.

Skills

Stakeholder engagement

Communication

Analytical thinking

Problem solving

Organisational skills

Team collaboration

Education

Relevant tertiary qualification or equivalent

Tools

Microsoft Office

Procurement systems

e-Procurement

Job description

• Play a key role in delivering strategic procurement and sourcing initiatives across one of Australia's leading universities.
• Contribute to process improvement, contract management and tendering activities that drive value and compliance across the University.
• Full-time (1 FTE) appointment on an ongoing basis.
• Base salary range: $108,413 – $120,287 p.a. plus 17% superannuation.

About the area

Finance supports the University through the delivery of strategic financial advice, financial stewardship, procurement services, compliance oversight, and operational support. Working across the University's Financial Compliance, Financial Performance and Procurement pillars, the team partners with stakeholders at all levels to deliver efficient, compliant and value-driven outcomes.

The Procurement team provides expert guidance on sourcing, tendering, supplier management and contract administration, supporting the University to achieve its strategic objectives while ensuring strong governance and procurement best practice.

About the opportunity

• Coordinate end-to-end procurement and tender processes, including market engagement, documentation preparation, tender administration and stakeholder support.
• Support contract administration activities, including contract documentation, amendments, variations and maintenance of the University's central contracts register.
• Drive continuous improvement by analysing procurement processes, monitoring compliance, supporting e-Procurement initiatives, and contributing to procurement strategy and reporting.

About you

• Relevant tertiary qualification or equivalent experience in procurement, purchasing, supply chain, commerce, business or a related discipline.
• Demonstrated experience in procurement operations, tendering, sourcing, contract administration and procurement systems.
• Strong stakeholder engagement, communication and relationship management skills, with the ability to work effectively across diverse groups.
• Well-developed analytical, problem-solving and organisational skills, with experience identifying and implementing process improvements.
• Proficiency in Microsoft Office applications and business systems, with the ability to work independently while contributing positively to a collaborative team environment.

Note: As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. A current National Police Clearance will be required by the successful applicant.

Position description: Sourcing and Contracts Specialist - 524919.pdf

To learn more about this opportunity, please contact Emma Gillespie at [e-mail]

For enquiries on the recruitment process, please contact Zen Huang at [e-mail]

Closing date: 11:55 PM AWST on Wednesday, 25 November 2025. The University reserves the right to interview and appoint a suitably qualified candidate prior to the closing date.

This position is only open to applicants with relevant rights to work in Australia

Please note: Unsolicited applications from recruitment agencies will not be accepted outside of formal channels.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Learn more about us.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace.

We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.

If you have queries relating to your application, please contact the individual named in the advertisement. To enable a quick response, please include the 6-digit job reference number.