Site Coordinator

Department of Employment and Workplace Relations; Newcastle; Vor Ort; AUD 85.000 - 91.000; Vollzeit

Zusammenfassung

Department of Employment and Workplace Relations is seeking a Site Coordinator to lead site-specific corporate, property and accommodation services across NSW/ACT, with Newcastle focus. The role includes onboarding/offboarding, asset management, WHS, and emergency planning, requiring an office-based presence five days a week.

Reporting to the Director Corporate, Strategy and Insight, you will promote a positive DEWR culture, coordinate local activities, and support policy and site coordination

Qualifikationen

• Proficiency in Microsoft programs.
• A driver's licence is desired but not essential.

Aufgaben

• Setup and manage site accommodation plans, including staff desk sharing/bookings.
• Oversee site management, address property issues, and coordinate IT support.
• Manage fleet and building resources, records, and leases.
• Maintain Business Continuity and Emergency Management inputs.
• Be the local point of contact for Emergency Management and WHS for Newcastle.
• Develop inclusive social activities and reinforce positive workplace culture.
• Provide administrative support and record-keeping for the office.

Kenntnisse

Microsoft programs

Jobbeschreibung

Qualifications and Education

Essential:

• APS Level 4
• Newcastle, NSW
• $84,828 - $90,720

About The Department Of Employment And Workplace Relations

We are committed to empowering futures, ensuring rights and enriching lives. We support people to have safe, secure and well-paid work with the skills for a sustainable future as we ourselves strive to be a model employer.

We provide the framework for fair and productive relationships between employers and employees. We also oversee skills development and training initiatives to support those entering the workforce or re-training to take advantage of emerging employment opportunities.

With us, your work directly contributes to shaping the employment landscape. Whether you are engaging in policy development, program implementation, or direct support services, your efforts will have a tangible impact on job seekers, employees and the economy by giving them a framework to build a future anchored and realised through employment.

It is our ambition to do things differently, to create the 'department of great jobs' - where our people reflect our purpose.

The Role

Reporting to the Director Corporate, Strategy and Insight, the Site Coordinator will manage and deliver site-specific corporate, property and accommodation services across the NSW/ACT State Office, with specific responsibility for Newcastle, Orange and our team members located in Canberra.

The Site Coordinator will undertake the property management of the office(s), manage local accommodation plans, onboard and offboard staff, manage site equipment, assets, building passes and be involved in WHS and Emergency management at the site.

An important part of the role will be a focus on promoting Team DEWR culture at the site. You will organise local activities that foster a positive DEWR workplace culture such as diversity events, social club to ensure inclusion of all APS staff in each location. You will reinforce corporate messages on a state/territory basis. Provide local support and mentoring as needed.

You will connect with the DEWR Site Coordinator network, sharing ideas and best practice and contribute to site coordination policy development, and provide input to emergency management, business continuity planning, risk assessment and contribute to DEWR’s Future Ways of Working policies.

This role has workplace responsibilities, and the successful candidate will be required to work in the office 5 days per week.

Duties and Responsibilities

• Setup and ongoing management of accommodation plans, including the implementation and support to staff using Appshare for desk sharing/bookings.
• Managing the site, ensuring our people are supported and safe. Creating distribution lists, and developing a strong network to address property issues, maintenance requests and IT support services.
• Fleet management including coordinating vehicle bookings, servicing and maintenance, maintaining fleet records, and administering vehicle leasing arrangements, renewals and returns.
• Maintaining Business Continuity Plans and updating as required.
• Understanding and being a point of contact for Emergency Management Staff and WHS for the Newcastle.
• Develop innovative social activities that create an inclusive and supportive culture, support the social club to deliver key functions and to celebrate national days. Contributing positively to branch activities and model behaviours that drive a positive workplace culture.
• Provide administrative support, undertake transactional functions, and record keeping that supports the office and the team.
• You will demonstrate a high level of resourcefulness, initiative, and flexibility, and share information, learnings, and experience with others.

Qualifications and Education

Essential:

• Proficiency in Microsoft programs.
• A driver's licence is desired but not essential.

Eligibility

At DEWR we are dedicated to building a diverse and inclusive workforce and seek to recruit staff with a wide range of backgrounds, skill levels, disciplines and working styles. If this role resonates with you and you are excited about making an impact, but your past experience doesn’t align perfectly, we encourage you to apply anyway.

Citizenship

to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Security Clearance

our successful candidate is required to hold, or have the ability to obtain, and maintain a Baseline security clearance.

Please refer to the Job Information Pack for more information about the role.