Site Coordinator

Department of Employment and Workplace Relations (DEWR); Newcastle; Vor Ort; AUD 75.000 - 105.000; Vollzeit

Zusammenfassung

Department of Employment and Workplace Relations (DEWR) in Newcastle, NSW seeks a Site Coordinator to deliver site-specific corporate, property and accommodation services across NSW/ACT, including Newcastle, Orange and Canberra staff.

You will manage office facilities, staff onboarding, assets, building passes, WHS and emergency management, while promoting Team DEWR culture through local activities and engagement with the site network.

Qualifikationen

• Proficiency in Microsoft programs.
• A driver's licence is desired but not essential.

Aufgaben

• Manage site-specific corporate, property and accommodation services.
• Onboard and offboard staff and manage site equipment and assets.
• Oversee WHS and Emergency management at the site.
• Promote Team DEWR culture with local activities.
• Coordinate local accommodation plans and staff rosters.
• Develop policy input and contribute to business continuity planning.
• Provide local support and mentoring as needed.
• Maintain cross-location coordination with Newcastle, Orange and Canberra teams.

Kenntnisse

Microsoft Office

Jobbeschreibung

Department of Employment and Workplace Relations (DEWR) - Newcastle NSW

Reporting to the Director Corporate, Strategy and Insight, the Site Coordinator will manage and deliver site-specific corporate, property and accommodation services across the NSW/ACT State Office, with specific responsibility for Newcastle, Orange and our team members located in Canberra.

The Site Coordinator will undertake the property management of the office(s), manage local accommodation plans, onboard and offboard staff, manage site equipment, assets, building passes and be involved in WHS and Emergency management at the site.

An important part of the role will be a focus on promoting Team DEWR culture at the site. You will organise local activities that foster a positive DEWR workplace culture such as diversity events, social club to ensure inclusion of all APS staff in each location. You will reinforce corporate messages on a state/territory basis. Provide local support and mentoring as needed.

You will connect with the DEWR Site Coordinator network, sharing ideas and best practice and contribute to site coordination policy development, and provide input to emergency management, business continuity planning, risk assessment and contribute to DEWR's Future Ways of Working policies.

Reporting to the Director Corporate, Strategy and Insight, the Site Coordinator will manage and deliver site-specific corporate, property and accommodation services across the NSW/ACT State Office, with specific responsibility for Newcastle, Orange and our team members located in Canberra.

The Site Coordinator will undertake the property management of the office(s), manage local accommodation plans, onboard and offboard staff, manage site equipment, assets, building passes and be involved in WHS and Emergency management at the site.

An important part of the role will be a focus on promoting Team DEWR culture at the site. You will organise local activities that foster a positive DEWR workplace culture such as diversity events, social club to ensure inclusion of all APS staff in each location. You will reinforce corporate messages on a state/territory basis. Provide local support and mentoring as needed.

You will connect with the DEWR Site Coordinator network, sharing ideas and best practice and contribute to site coordination policy development, and provide input to emergency management, business continuity planning, risk assessment and contribute to DEWR's Future Ways of Working policies.

The key duties of the position include:

Site Coordinators are a dedicated role that will implement all elements of property and accommodation services, with a people first focus. To be successful in this role, you will perform a range of operational functions, including:

• Setup and ongoing management of accommodation plans, including the implementation and support to staff using Appshare for desk sharing/bookings.
• Managing the site, ensuring our people are supported and safe. Creating distribution lists, and developing a strong network to address property issues, maintenance requests and IT support services.
• Fleet management including coordinating vehicle bookings, servicing and maintenance, maintaining fleet records, and administering vehicle leasing arrangements, renewals and returns.
• Maintaining Business Continuity Plans and updating as required.
• Understanding and being a point of contact for Emergency Management Staff and WHS for the Newcastle.
• Develop innovative social activities that create an inclusive and supportive culture, support the social club to deliver key functions and to celebrate national days. Contributing positively to branch activities and model behaviours that drive a positive workplace culture.
• Provide administrative support, undertake transactional functions, and record keeping that supports the office and the team.
• You will demonstrate a high level of resourcefulness, initiative, and flexibility, and share information, learnings, and experience with others.

Eligibility

Please note, under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency delegate has agreed, in writing.

This is a designated security assessed position. The successful candidate will have the ability to obtain and maintain a Baseline security clearance.

This selection process may be used to establish a merit pool. The pool might be accessed to fill ongoing and non-ongoing vacancies for similar roles in the Department over the next 18 months.

Notes

Qualifications and education

Essential:

• Proficiency in Microsoft programs.
• A driver's licence is desired but not essential

Getting to know the Department of Employment and Workplace Relations (DEWR)

We are the department that helps job seeking Australians find safe, secure, and well-paid work while we ourselves strive to be a model employer. We provide the framework for fair and productive relationships between employers and employees. We also oversee skills development and training initiatives to support those entering the workforce or retraining to take advantage of emerging employment opportunities.Secure jobs are vital- driving future economic growth and providing people with the certainty. We focus on connecting Australians who are starting, advancing or changing their career with the relevant skills, knowledge and experience to gain or regain employment.Our work directly contributes to shaping the employment landscape. It is our unique purpose to help people realise their potential and we want you to be part of it.Underpinning our important work is our focus on culture. We recognise that how we do things is equally important as what we achieve. Our workplace is one where different perspective are encouraged, people feel a sense of belonging and draw on the expertise of their peers. Our people demonstrate the APS Values, which includes being open, thoughtful, curious and candid. We also value employee wellbeing and developing leadership through investment in capability.

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