Site Commercial Administrator — Major Construction Projects

UGL; Western Australia; On-site; AUD 65,000 - 95,000; Full time

Job summary

UGL is seeking a highly organised Commercial Administrator to join our project team on a 15:13 site roster. You will support cost recovery, contractual compliance and project commercial performance through accurate records and timely submissions.

Reporting to the Project Leadership Team, you will maintain registers, assist with change notices and commercial correspondence, and help drive improved systems and processes on a major project. Equal emphasis on safety and collaboration throughout.

Qualifications

• Experience supporting commercial and project delivery teams in construction, engineering, mining, maintenance or infrastructure environments.
• Strong understanding of contract administration, change management and variation processes.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Partner with the Construction Manager, Project Manager and Site Leadership Team to support project commercial objectives.
• Prepare, submit and administer client change notices, variations, compensation events and contractual claims in accordance with contract requirements.
• Maintain variation, change management and commercial correspondence registers, ensuring accurate and timely records.
• Collect, compile and maintain supporting documentation including site records, progress reports, timesheets, delay records and cost data.
• Assist in the assessment, quantification and valuation of scope changes, including labour, plant, equipment, materials and subcontractor costs.
• Monitor project activities to identify commercial risks, contractual entitlement events and scope growth opportunities.
• Prepare contractual correspondence including notifications, RFIs, notices of delay and other formal communications.
• Track variations from identification through to approval, recovery and close-out.
• Support subcontractor variation assessments and commercial evaluations.
• Assist with monthly cost reporting, forecasting, accruals and earned value activities.
• Build and maintain effective working relationships with project teams, subcontractors and client representatives.
• Maintain commercial records and documentation in accordance with project procedures, contractual obligations and audit requirements.
• Contribute to commercial reports, dashboards and presentations for internal and client meetings.
• Support continuous improvement initiatives to enhance commercial systems and processes.

Skills

Commercial awareness

Attention to detail

MS Excel

Contract administration

Stakeholder management

Tools

Microsoft Excel

Contract management systems

Job description

UGL is seeking a highly organised Commercial Administrator to join our project team on a 15:13 site roster. You will support cost recovery, contractual compliance and project commercial performance through accurate records and timely submissions.

Reporting to the Project Leadership Team, you will maintain registers, assist with change notices and commercial correspondence, and help drive improved systems and processes on a major project. Equal emphasis on safety and collaboration throughout.