Site Administrator (Part-Time) | Banksmeadow NSW

CEVA Logistics; Bayside; Hybrid; AUD 26,000 - 36,000; Part time

Benefits offered by this job

CEVAwell program

Employee Assistance Program

Volunteer Time Off

Life & Disability Insurance

Flexible work options

Parental leave

Job summary

CEVA Logistics is seeking a part-time Site Administrator for Banksmeadow NSW. The role is 20 hours per week, Monday to Friday 10:00 am–2:00 pm, based at the front reception to keep the site running smoothly.

You will manage visitor sign-in, mail, basic facilities coordination, and provide admin support across the Air & Ocean team, including onboarding and engagement activities.

Qualifications

• Experience in front-of-house reception and administration.
• Ability to coordinate facilities and office services.
• Strong communication and customer-focused approach.

Responsibilities

• Provide front-of-house reception and greet visitors, clients and contractors.
• Coordinate visitor sign-in, site access and safety inductions.
• Manage mail, couriers and deliveries.
• Coordinate general office administration including meeting rooms and supplies.
• Liaise with suppliers regarding facilities and site services.
• Support purchasing administration, including PO processing and invoicing.
• Provide admin support to Air & Ocean leaders at the site.
• Assist with employee engagement activities and onboarding new staff.

Skills

Reception

Administration

Office coordination

Site support

Customer service

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Site Administrator (Part-Time) | Banksmeadow NSW

We're seeking a Site Administrator to join our Air & Ocean team at Banksmeadow on a permanent part-time basis.

Working 20 hours per week, Monday to Friday from 10.00 am to 2.00 pm, you'll be based at our front reception and play an important role in keeping the site running smoothly. You'll provide a welcoming first point of contact for visitors, support day-to-day office and site administration, and assist our local teams with purchasing, facilities, onboarding, employee communications and engagement activities.

WHAT ARE YOU GOING TO DO?

Specifically, you will:

• Provide professional front-of-house reception and welcome visitors, clients and contractors;
• Coordinate visitor sign-in, site access and relevant safety and induction requirements;
• Manage incoming and outgoing mail, couriers and deliveries;
• Coordinate general office administration, including meeting rooms, office supplies, catering, amenities and other site requirements;
• Liaise with suppliers and contractors regarding facilities, maintenance and site services;
• Support purchasing administration, including purchase orders, receipting goods and services, supplier invoices and back orders;
• Provide general administrative support to Air & Ocean leaders based at the site;
• Support the local delivery of employee engagement, wellbeing, inclusion and recognition initiatives, including communications, noticeboards, posters and events; and
• Assist with onboarding new employees at Banksmeadow, including site and safety inductions, ID cards and access cards.

WHAT ARE WE LOOKING FOR?

You'll ideally bring experience in reception, administration, office coordination or site support, together with the confidence to work with a broad range of employees, leaders, visitors, suppliers and contractors in a busy workplace. You'll also have:

• Strong organisation and time-management skills, with the ability to balance multiple priorities;
• Good Microsoft Office skills, including Word, Excel and Outlook;
• Professional written and verbal communication skills and a customer-focused approach;
• Strong attention to detail, discretion and the ability to handle confidential information appropriately; and
• A collaborative approach and the ability to build effective working relationships across a diverse site environment.

In addition to providing proof of work rights and suitable professional referees, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER?

In addition to a challenging and rewarding work environment and competitive compensation, we are proud to offer a range of employee benefits designed to support your wellbeing, and help you thrive at work and in life.

• Personal wellbeing: prioritise your health and wellbeing through the CEVAwell program, Employee Assistance Program, Volunteer Time Off, and Life & Total Permanent Disability Insurance.
• Work-life balance: benefit from flexible, hybrid, and remote work options, along with additional paid parental leave for primary carers.
• Professional development: your growth is essential to us. Unlock your potential through secondment and internal mobility opportunities, study assistance, leadership and mentoring programs, MyLearning - our global online platform with more than 1,000 courses - early career pathways and more.
• Financial wellbeing: We care about your financial security. Enjoy exclusive offers and discounts from our partners, novated leasing, annual safety workwear reimbursement, employee referral incentives, service recognition and short-term incentive plans.

Diversity is core to who we are. By reflecting the cultures and perspectives of our customers and communities, we perform at our best. CEVA Logistics is proud to be an equal opportunity employer and welcomes applications from all qualified candidates.