Site Administrator (Part-Time) | Banksmeadow NSW

American President Lines; Sydney; On-site; AUD 45,000 - 65,000; Part time

Benefits offered by this job

CEVAwell program

Employee Assistance Program

Volunteer Time Off

Parental leave

Job summary

CEVA Logistics is seeking a Site Administrator (Part-Time) in Banksmeadow NSW. The role supports front-of-house operations, purchasing, facilities and onboarding, with a 20-hour week schedule and a focus on delivering smooth site administration.

You will become a key contact for visitors and staff, coordinating inductions, deliveries and office needs while supporting engagement activities across the Air & Ocean team.

Qualifications

• Experience in reception, administration, or site support.
• Strong communication and customer-service orientation.
• Ability to manage multiple tasks in a busy environment.

Responsibilities

• Provide professional front-of-house reception and welcome visitors, clients and contractors.
• Coordinate visitor sign-in, site access and safety inductions.
• Manage incoming/outgoing mail, couriers and deliveries.
• Coordinate general office administration, including meetings, supplies, catering and amenities.
• Liaise with suppliers/contractors regarding facilities and services.
• Support purchasing administration including orders, receipting, invoices, back orders.
• Provide general admin support to Air & Ocean leaders at the site.
• Support employee engagement initiatives and events.

Skills

Microsoft Office

Front-of-house

Administrative support

Communication skills

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Site Administrator (Part-Time) | Banksmeadow NSW

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in more than 170 countries and with over 110,000 employees across 1,500 sites, we are proud to be a Top 5 global 3PL.

Every day, our people imagine better ways to serve a world in motion – creating smarter, safer, and more sustainable solutions for our customers.

YOUR ROLE

We’re seeking a Site Administrator to join our Air & Ocean team at Banksmeadow on a permanent part-time basis.

Working 20 hours per week, Monday to Friday from 10.00 am to 2.00 pm, you’ll be based at our front reception and play an important role in keeping the site running smoothly. You’ll provide a welcoming first point of contact for visitors, support day-to-day office and site administration, and assist our local teams with purchasing, facilities, onboarding, employee communications and engagement activities.

WHAT ARE YOU GOING TO DO?

Specifically, you will:

• Provide professional front-of-house reception and welcome visitors, clients and contractors;
• Coordinate visitor sign-in, site access and relevant safety and induction requirements;
• Manage incoming and outgoing mail, couriers and deliveries;
• Coordinate general office administration, including meeting rooms, office supplies, catering, amenities and other site requirements;
• Liaise with suppliers and contractors regarding facilities, maintenance and site services;
• Support purchasing administration, including purchase orders, receipting goods and services, supplier invoices and back orders;
• Provide general administrative support to Air & Ocean leaders based at the site;
• Support the local delivery of employee engagement, wellbeing, inclusion and recognition initiatives, including communications, noticeboards, posters and events; and
• Assist with onboarding new employees at Banksmeadow, including site and safety inductions, ID cards and access cards.

WHAT ARE WE LOOKING FOR?

You’ll ideally bring experience in reception, administration, office coordination or site support, together with the confidence to work with a broad range of employees, leaders, visitors, suppliers and contractors in a busy workplace. You’ll also have:

• Strong organisation and time-management skills, with the ability to balance multiple priorities;
• Good Microsoft Office skills, including Word, Excel and Outlook;
• Professional written and verbal communication skills and a customer-focused approach;
• Strong attention to detail, discretion and the ability to handle confidential information appropriately; and
• A collaborative approach and the ability to build effective working relationships across a diverse site environment.

In addition to providing proof of work rights and suitable professional referees, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER?

In addition to a challenging and rewarding work environment and competitive compensation, we are proud to offer a range of employee benefits designed to support your wellbeing, and help you thrive at work and in life.

• Personal wellbeing: prioritise your health and wellbeing through the CEVAwell program, Employee Assistance Program, Volunteer Time Off, and Life & Total Permanent Disability Insurance.
• Work-life balance: benefit from flexible, hybrid, and remote work options, along with additional paid parental leave for primary carers.
• Professional development: your growth is essential to us. Unlock your potential through secondment and internal mobility opportunities, study assistance, leadership and mentoring programs, MyLearning - our global online platform with more than 1,000 courses – early career pathways and more.
• Financial wellbeing: We care about your financial security. Enjoy exclusive offers and discounts from our partners, novated leasing, annual safety workwear reimbursement, employee referral incentives, service recognition and short-term incentive plans.

Diversity is core to who we are. By reflecting the cultures and perspectives of our customers and communities, we perform at our best. CEVA Logistics is proud to be an equal opportunity employer and welcomes applications from all qualified candidates.