Site Administrator - Fifo Opportunities

Exact Contracting Pty Ltd; Northern Territory; On-site; AUD 55,000 - 83,000; Full time

Benefits offered by this job

Competitive hourly rates

Superannuation on all hours worked

Annual retention bonus up to $3,000

Flights and accommodation

Career progression and development

Job summary

Exact Contracting Pty Ltd is seeking an experienced Site Administrator to support remote Northern Territory projects from a site-based location in NSW. You will handle daily admin tasks, onboarding, and reporting, while ensuring data accuracy and safety compliance.

The role requires a current manual driver’s licence, white card, and strong organisational skills, with a proactive, confidential approach to information management on busy sites.

Qualifications

• Experience in a similar site administration role, preferably in mining or civil projects.
• Ability to manage sensitive information with discretion.
• Strong organisational skills and attention to detail required.
• Proactive, adaptable attitude and good communication.

Responsibilities

• Answer and direct incoming calls, emails and correspondence.
• Coordinate site access and onboarding for employees and subcontractors.
• Arrange flights and accommodation for new starters and inductions.
• Enter data and generate reports on payroll and production.
• Support monthly reports and claims with accurate information.
• Maintain site and personnel records and compile information.
• Report safety hazards, risks and incidents following policy.

Skills

Empathy

Discretion

Organisational skills

Attention to detail

Proactive

Adaptable

Tools

Microsoft Office

Microsoft Excel

Job description

Join the Exact team as an experienced Site Administrator and work on one of our remote projects in Northern Territory.

17th September, 2026

This role will be a site based administration role, supporting projects in day to day administrative tasks based on projects in remote Northern Territory.

Responsibilities

• Answer and directs incoming calls, emails and correspondence;
• Coordinate site access and onboarding for employees, visitors and sub contractors;
• Coordinate new starter processes including, but not limited to, booking flights and accommodation, site access and induction requirements;
• Undertake data entry and reporting on items such as payroll and production;
• Assist with the collation of information for monthly reports and claims;
• Maintain site and personnel records and collates/prepares information;
• Report all safety hazards, risks and incidents in accordance withsite reporting policy and procedures.

What will the successful candidate have?

• Previous experience in a similar role, preferably in Mining/Civil;
• Current valid driver's licence and white card;
• Ability to display empathy, discretion and maintain confidentiality;
• Proactive, can-do attitude and adaptable approach towards work;
• High degree of organisation skills and attention to detail;
• Proficiency in the use of Microsoft Office; and
• Intermediate-Advanced skills in Microsoft Excel.

The successful candidate will receive:

• Competitive hourly rates + super on all hours worked;
• Annual retention bonus of up to $3000;
• Flights and accommodation;
• Opportunity for career progression and development.

Our Company:

We employ over 500 people nationally and have been delivering high quality, safe and innovative solutions to our clients since 1992 in the civil, mining, agriculture and water industries.

Pre-Employment:

All candidates are required to complete a National Police Check, pre-employment medical and drug and alcohol screening.

Exact Contracting is an Equal Opportunity Employer and welcomes applicants from diverse backgrounds and is committed to creating an inclusive environment for all employees.

Only Shortlisted candidates for the advertised role will be contacted, however we do appreciate the time and effort provided in all applications received.