Site Administrator

Fulton Hogan; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Fulton Hogan in NSW's Eastern Region Construction seeks a Site Administrator to support the New Richmond Bridge project. You will handle project administration, accounts processing and workforce coordination to keep operations running smoothly.

The role involves processing subcontractor and supplier claims, assisting with month-end activities, raising purchase orders and maintaining site records, reporting to Project Managers and the Finance Manager.

Qualifications

• Experience in site, project or finance administration.
• Invoicing, supplier accounts and financial admin exposure preferred.
• Organised and detail-oriented with strong record keeping.
• Ability to support multiple systems and deadlines.

Responsibilities

• Process subcontractor and supplier claims with PO, dockets and invoices.
• Support month-end activities, accruals and financial reporting.
• Raise purchase orders and assist with invoice management.
• Coordinate timesheets, onboarding, inductions and workforce records.
• Maintain project documentation and site registers for compliance.
• Assist with project reporting, data entry and admin tasks.
• Liaise with stakeholders, suppliers and subcontractors to resolve queries.
• Support day-to-day site office administration and processes.

Skills

Site Administration

Project Administration

Finance Administration

Accounts Administration

Job description

New Richmond Road Stage 2 construction willreduce congestion, improve safety and provide improved flood resiliencebetween Richmond and North Richmond. It addresses congestion issues caused by traffic increases from a growing population, by aiming to improve travel times and provide more reliable access during flooding events.

The Richmond Bridge Stage 2 Project includes:

• Building a new four lane bridge over the Hawkesbury River
• Widening of Bells Line of Road through North Richmond
• Building a new bypass between the Kurrajong Road / Old Kurrajong Road intersection and the Castlereagh Road / Southee Roadintersection
• New connections for pedestrians and bicycle users, from Richmond and North Richmond
• Intersection upgrade at Grose Vale Road and widening on Bells Line of Road
• Building the Southee Road bypass, including noise mitigations and landscaping.

Join Fulton Hogan and be part of delivering a project that will leave a lasting impact, building better, safer infrastructure for communities now and into the future.

What’s on offer?

We’re looking for a Site Administrator to join our Eastern Region Construction (ERC) business in NSW and support the successful delivery of the New Richmond Bridge project. This is a key site-based role where you’ll provide administrative and finance support to the project team, helping to ensure project systems, processes and reporting requirements are completed accurately and on time. Working closely with Project Managers, Engineers and the Project Finance Manager, you’ll play an important part in keeping day-to-day project operations running smoothly by supporting project administration, accounts processing and workforce coordination activities.

What you’ll do

• Process subcontractor and supplier claims in accordance with the Security of Payment Act NSW, including 3-way matching of purchase orders, dockets and invoices.
• Support the Project Finance Manager with month-end activities, including accruals, journals and financial reporting requirements.
• Raise purchase orders and assist with invoice management and account reconciliations.
• Coordinate timesheets, onboarding documentation, inductions and workforce records.
• Maintain project documentation, registers and site records to ensure compliance requirements are met.
• Support project reporting, data entry and administrative activities across the project team.
• Liaise with internal stakeholders, suppliers and subcontractors to resolve queries and maintain effective communication.
• Assist with the day-to-day administration of site offices, systems and processes.

What we’re looking for

We’re looking for someone with experience in a Site Administration, Project Administration, Finance Administration or Accounts Administration role, ideally within construction, infrastructure, engineering or a similar project-based environment. You will have experience processing invoices, managing supplier accounts and supporting financial administration activities. Exposure to subcontractor claims, purchase orders, accruals or month-end processes would be highly regarded. You’re organised, detail-oriented and confident working across multiple systems while managing competing priorities. You take pride in maintaining accurate records and delivering quality work in a fast-paced environment. Most importantly, you’re a proactive team player who enjoys building relationships, supporting project teams and contributing to the successful delivery of major projects.

This is an excellent opportunity to build your career within Fulton Hogan, working alongside experienced project and finance professionals while gaining exposure to a major infrastructure project.

Our people share the same set of values that keep us REAL.

Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone.

We are committed to reconciliation and building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities.

For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand and the South Pacific.