Administrator

Fulton Hogan; Gladstone Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Fulton Hogan Infrastructure Services (FHIS) in Gladstone, Queensland, seeks an Administrator to provide essential financial and administrative support, ensuring smooth operations and contributing to long-term projects. Key duties include accounts payable, purchasing, invoicing, data entry, document control, and ERP system implementation support across regional Queensland.

The role requires strong MS Office skills, excellent communication, attention to detail, and a readiness to travel to support

Qualifications

• Proficiency in Microsoft Office, especially Word and Excel.
• Strong communication skills and attention to detail.
• Experience with ERP systems and data entry tasks.

Responsibilities

• Manage accounts payable and purchasing processes.
• Invoicing, data entry, and document control.
• Assist with ERP system implementation and regional roll-out.
• Support operations with administrative duties and reporting.

Skills

Microsoft Word

Excel

Communication skills

Attention to detail

ERP systems

Tools

ERP system

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples' courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter, and more efficient ways of working in this rapidly changing world. We don't stand still - there are always opportunities to do more and do better.

• Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.
• Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.
• Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us – it's a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You'll find us partnering with local and national community groups, like Clontarf Foundation, Black Dog Institute, and Soldier On, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.
• Do we offer a 'competitive' salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.

What's on offer?

We are currently seeking an Administrator to join our dynamic Fulton Hogan Infrastructure Services (FHIS) team based in Gladstone, Queensland. Reporting to the Divisional Manager, this pivotal role provides essential financial and administrative support, ensuring smooth operations and contributing to the efficiency of our long-term operations in Queensland.

Key responsibilities include, but are not limited to:

• Manage the accounts payable processes, including raising purchase orders, receipting, and reconciliations.
• End of month procedures such as generating sales invoices, setting up pricing, stock reconciliations, and cost tracking.
• Undertake general administrative tasks including arranging meetings, coordinating functions, performing reception duties and document control.
• Maintain various operational registers and compile periodic reports.
• Serve as a key point of contact for customers, suppliers, and team members to facilitate the administrative aspects of our operations.

You will play an active part in the implementation of our new ERP system and provide support to the operations throughout the training and roll-out phase, as well as ongoing support post implementation.

You will be flexible to travel regularly to support our operational teams throughout regional Queensland.

Experience in an administrative position in a construction/engineering or similar project-based environment will see you succeed in the role. Proficiency in Microsoft Office, particularly Word and Excel, is essential. Together with, strong communication skills, exceptional attention to detail and commitment to accuracy.

Ultimately, we are seeking your strong interpersonal skills and your attitude to want to make a positive impact. We need your ability to build strong partnerships across the business and engage with a range of stakeholders to achieve desired outcomes. We will provide you with the necessary support to develop if you are looking to build on the existing knowledge you already possess. Join a business where your experience, drive and efficiency will be valued and rewarded.

Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone.

We are committed to reconciliation and, building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities.

If you're not sure that you meet 100% of the selection criteria, that's okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan.

For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand, and the South Pacific.