SITE ADMINISTRATOR

Aestec Services; Benaraby; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Discounted gym memberships

Converge EAP

Job summary

AESTEC Services is seeking a proactive Site Admin at our Gladstone region head office with optional travel to QAL and Yarwun sites. You’ll handle timesheet reconciliation, monthly claims, document control, and support training and onboarding for project teams.

Bring site-admin experience, strong Excel, and a sharp eye for detail. A safe, collaborative workplace with long-term projects and competitive compensation awaits.

Qualifications

• Previous site-based admin experience.
• Strong Excel skills.
• Attention to detail and accuracy.
• Great communication and teamwork skills.
• Commitment to Health & Safety practices.

Responsibilities

• Reconciling daily timesheets.
• Generating and reconciling monthly claims.
• Document control and data entry.
• Booking travel and fatigue management.
• Assisting with training and onboarding.
• Supporting site managers and reporting on completions.

Skills

Excel proficiency

Communication skills

Attention to detail

Teamwork

Health & Safety awareness

Tools

Track System

SAP System

Job description

Site Admin Extraordinaire Wanted

Hours

6:00am – 3:00pm Monday to Thursday
6:00am – 12:00pm Fridays (hello long weekends!)

Location: Head Office with flexibility to work at QAL and Yarwun as needed.

Gladstone locals strongly encouraged to apply!

About Us

At AESTEC Services, we’re leaders in Civil Construction and Maintenance, with long-term project and maintenance contracts across Gladstone’s major industrial sites.

• 300+ skilled and dedicated employees
• Supportive, diverse workplace culture
• Strong reputation for safety and excellence

Why AESTEC?

• Attractive salary package
• Employee recognition program
• Perks like discounted gym memberships & Converge EAP
• Job security with long-term contracts & ongoing projects

What You’ll Be Doing

• Reconciling daily timesheets
• Generating & reconciling monthly claims
• Document control & data entry
• Booking travel & fatigue management
• Assisting with training & onboarding
• Supporting site managers & reporting on completions

What You’ll Bring

• Previous site-based admin experience
• Strong Excel skills
• Attention to detail & accuracy
• Great communication & teamwork skills
• Commitment to Health & Safety practices

Bonus If You Have

• White/Blue Card (construction induction)
• Current QAL/BSL/RTAY Blue Medipass (or willing to obtain)
• Track and SAP System