SharePoint Content Administrator

Dixon Appointments Pty; City of Melbourne; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid working

Meaningful work with national body

CBD location

Job summary

Dixon Appointments Pty is seeking a hands-on SharePoint Content Administrator for a temporary role through 18 December 2026. The assignment involves unifying three SharePoint sites into a single well-organised structure, including discovery, design and migration tasks.

Hybrid Melbourne CBD, with three days in office and two days working from home. You will review libraries, set up the new site, move content, and create user guides, while coordinating with staff and the project lead to ensure

Qualifications

• Hands-on SharePoint experience as a site owner or power user.
• Background in document control and information management.
• Excellent verbal communication and ability to engage with staff at all levels.
• Strong stakeholder engagement and attention to detail.
• Strong Microsoft Office skills and reliability to meet deadlines.

Responsibilities

• Review existing libraries and folders, flag duplicates and archivable content.
• Set up libraries and folders in the new site with naming conventions.
• Move documents and verify accuracy and completeness.
• Tidy up basic access to libraries and folders where needed.
• Write simple quick-reference guides and FAQs; train staff on the new structure.
• Provide regular progress updates to the project lead.

Skills

SharePoint

Document control

Communication

Stakeholder engagement

MS Office

Organised

Deadline driven

Education

Background in records/information management

Job description

• SharePoint Content Administrator | Temporary to 18 December 2026


• Melbourne CBD | Hybrid: 3 days in the office, 2 days from home

Do you know your way around SharePoint document libraries, and do you get real satisfaction from turning a messy file structure into one people can actually use? This is a practical, hands‑on assignment with a purpose‑led national industry body.

THE OPPORTUNITY:

The organisation currently works across three SharePoint sites and is bringing them together into one well‑organised site. You will join the project and support each stage:

• Discovery: reviewing what sits across the three sites, including what is used, what is duplicated and what is out of date


• Design: helping shape the new library and folder structure and the naming conventions Planning: preparing content and staff for the move


• Migration: moving content into the new site and checking everything has landed in the right place

WHAT YOU WILL DO:

• Review existing libraries and folders, and flag duplicates, outdated versions and content to archive Work with staff across the organisation to confirm what to keep, what to archive and where content should live


• Set up libraries and folders in the new site and apply the agreed naming conventions


• Move documents across and check them for accuracy and completeness


• Help tidy up basic access to libraries and folders where needed


• Write simple quick‑reference guides and frequently asked questions, and show staff how to use the new structure


• Provide regular progress updates to the project lead

ABOUT YOU:

• Hands‑on, day‑to‑day SharePoint experience as a site owner or confident power user, including document libraries, folders, version history and sharing


• A background in document control, records, information management or detail‑heavy administration


• Excellent verbal communication, with the confidence to talk with staff at all levels, ask the right questions and keep people on track


• Strong stakeholder engagement skills, plus the tact to help colleagues let go of files they might need one day


• Strong Microsoft Office skills and a sharp eye for detail


• Organised and reliable, with the ability to work to deadlines

Please note: this is not an information technology role. No coding, development or Microsoft 365 system configuration is required.

WHAT IS ON OFFER:

• Meaningful work with a national body


• A clear, finite project you can see through from start to finish


• Hybrid working in a central CBD location


• You will need Australian working rights and must be willing to undergo a National Police Check.


• You will also need a Working with Children Check or be willing to obtain one (the cost will be reimbursed).