Service Advisor

Spinifex Recruiting; Byron Bay; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Byron Bay office

Supportive team culture

Birthday leave

Team events

Career growth

Job summary

Spinifex Recruiting is seeking a proactive Service Advisor / Fleet Administrator to support the day-to-day management of a busy fleet of traffic control vehicles and operational assets in Byron Bay.

This diverse role blends fleet coordination, administration, rostering and field-based problem solving, requiring ownership, urgency and hands-on communication with mechanics, suppliers and field staff.

Qualifications

• Experience in fleet administration, service advising or workshop coordination.
• Strong organisational and time management skills.
• Ability to manage competing priorities in a fast-paced environment.
• Confidence communicating with mechanics, suppliers and staff.
• Detail oriented with solid record-keeping.

Responsibilities

• Coordinate vehicle servicing, maintenance and repairs.
• Monitor faults, log issues and ensure timely resolution.
• Liaise with mechanics, suppliers and repairers to minimise downtime.
• Source parts and equipment and maintain fleet records.
• Coordinate inspections and rostering of the workforce.
• Support invoicing, administration and reporting.

Skills

Fleet administration

Service advising

Workshop coordination

Asset management

Microsoft Office

Database systems

Driver's Licence

Time management

Communication

Tools

Database systems

Job description

Fleet Management | Operations | Byron Bay

Spinifex Recruiting is seeking a proactive and hands‑on Service Advisor / Fleet Administrator to support the day‑to‑day management of a busy fleet of traffic control vehicles and operational assets.

This is a diverse role that combines fleet coordination, administration, rostering and field‑based problem solving. You’ll be the go‑to person for vehicle servicing, repairs, registrations, maintenance scheduling and asset compliance, while also assisting with workforce rostering and operational administration. The role involves both office‑based work and regular interaction with vehicles, mechanics, suppliers and field staff.

If you’re someone who takes ownership, works with urgency and enjoys solving problems before they become bigger issues, we’d love to hear from you.

Why This Role?

• Diverse role combining fleet management, administration and operations support.
• Work autonomously and take ownership of a critical business function.
• Mix of office‑based administration and site‑based vehicle coordination.
• Fast‑paced environment where no two days are the same.
• Work closely with traffic controllers, mechanics, suppliers and management.

The Opportunity

This position is ideal for candidates with experience in fleet administration, service advising, transport operations, workshop coordination or similar roles who enjoy managing multiple priorities and keeping operations running smoothly.

You’ll play a key role in ensuring company vehicles remain roadworthy, compliant and available for operational requirements while supporting rostering, record keeping and general administration functions. The successful candidate will be confident communicating with mechanics, organising repairs, sourcing parts and making decisions independently.

What You’ll Do

• Coordinate scheduled vehicle servicing, maintenance and repairs.
• Monitor vehicle faults, log issues and ensure timely resolution.
• Liaise with mechanics, suppliers and repairers to minimise downtime.
• Source and purchase vehicle parts and equipment.
• Maintain accurate fleet records and asset registers.
• Coordinate vehicle inspections and mobilisation of new fleet vehicles.
• Assist with rostering traffic controllers and operational workforce scheduling.
• Respond to vehicle‑related issues raised by field staff.
• Maintain a proactive approach to identifying and resolving operational issues.
• Support invoicing, administration and reporting requirements.
• Coordinate planned and responsive maintenance activities across fleet assets.

Who We’re Looking For

Highly Suitable

• Fleet Administrators
• Service Advisors
• Workshop Coordinators
• Fleet Controllers
• Transport or Logistics Coordinators
• Operations Administrators with vehicle management experience
• Automotive Administration Professionals

Also Encouraged

• Candidates from mechanical, automotive or transport backgrounds.
• Traffic Management or Civil Construction Coordinators.
• Service Coordinators looking to move into fleet management.
• Administrators with strong operational and asset management experience.

What You’ll Bring

• Previous experience in fleet administration, service advising, workshop coordination or a similar role.
• Strong organisational and time management skills.
• Ability to manage competing priorities in a fast‑paced environment.
• Confidence communicating with mechanics, suppliers and operational staff.
• Strong attention to detail and record‑keeping capability.
• Ability to problem solve and make decisions independently.
• A proactive mindset with a strong sense of accountability and ownership.
• Experience managing maintenance schedules, repairs or vehicle compliance would be highly regarded.
• Intermediate computer skills including Microsoft Office and database systems.
• Current driver’s licence.

Why Join Spinifex Recruiting?

Benefits

• Competitive salary package
• Modern Byron Bay office location
• Supportive and collaborative team culture
• Birthday leave and work anniversary recognition
• Regular team events and social activities
• High‑trust working environment
• Opportunity to build a long‑term career with a growing local business

Location & Hours

• Byron Bay Industrial Estate
• Full‑time permanent position
• Monday to Friday

Please note: only shortlisted applicants will be contacted.