Senior Timetabler

Chisholm Institute; Greater Dandenong; On-site; AUD 68,000 - 92,000; Full time

Benefits offered by this job

Inclusive culture

Professional development

Networking with partners

Modern facilities

Free parking

Employee assistance program

Job summary

Chisholm Institute in Dandenong is seeking an experienced Senior Timetabler to join our Education Operations team to coordinate timetabling data across all education delivery areas. You will review timetable bookings, validate data, and support occupancy and utilisation reporting.

You will also manage shared emails for bookings, advise on clashes, and assist departments with planning and hires of Chisholm facilities.

Qualifications

• Proven ability to coordinate timetabling across multiple delivery areas.
• Strong problem-solving and data-tracking skills.
• Experience with occupancy and utilisation reporting in education settings.

Responsibilities

• Coordinate and validate timetabling data for all education delivery areas.
• Review timetable bookings in line with policies and procedures.
• Manage data to support occupancy and utilisation reporting.
• Coordinate the ongoing management of shared emails for bookings.
• Collect and process course, module, staff and student timetables across delivery areas.
• Advise on clashes and planning methods for education delivery areas.
• Assist internal and external customers with facility hires.
• Coordinate periodic room audits as required.

Skills

Timetabling coordination

Problem solving

Education

CELCAT timetabling experience

Tools

CELCAT

Job description

• Mode: Full-time (1.0 FTE), Ongoing
• Salary: $80,331 + superannuation
• Location: Dandenong

Chisholm is seeking an experienced Timetabler for our Education Operations team.

BELONGING & INCLUSION

Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.

About The Role

As a Senior Timetabler, your key responsibilities include:

• Coordinate and validate timetabling data for all education delivery areas.
• Review and assess timetable bookings in line with the approved process and policy.
• Manage and supply data as required to assist in the development and assessment of occupancy and utilisation reporting.
• Coordinate the ongoing management of shared emails in response to changes, updates and requests for all bookings.
• Coordinate data collection and processing of course, module, staff and student timetables for all education delivery areas.
• Support and advise education delivery areas of clashes, alternate modes of timetabling and planning methods.
• Assist internal and external customers who wish to hire Chisholm facilities.
• Coordinate periodic room audits as and when required.

About You

You are a highly motivated individual with well-developed skills in assisting others by troubleshooting and applying proactive problem-solving skills.

Qualifications Required For The Role

• Relevant qualifications and/or experience in CELCAT and timetabling for tertiary institutes.

About Us

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

What We Offer

• An Inclusive work culture – Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education
• Professional Development – continue to grow your career
• Networking Opportunities with Industrial Partners
• State of the art facilities on our campuses
• Free on-site parking as well as locations close to public transport
• Free Employee Assistance Program – get the support you want. It’s confidential.

Important Information About Your Application

• a cover letter
• your resume
• contact details of three (3) referees.

Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:

• Verified copies of qualifications and transcripts as listed in your resume
• Current valid Employee Working with Children Check
• Verified copy of unrestricted rights to work in Australia
• Verified National Police Check

Applications for this position close at 3pm, Wednesday 11 November 2026.

If you have any questions regarding the position or require further information, please contact Chandra Grimley, Timetable Lead at [e-mail]

We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements, please contact our Belonging & Inclusion Lead by emailing [e-mail].

Chisholm reserves the right to withdraw an advertised position at any stage.