Senior School Administrator

ANU College of Asia & the Pacific; Canberra; On-site; AUD 101,000 - 116,000; Full time

Benefits offered by this job

Four weeks paid vacation per year

Relocation assistance

17% employer superannuation

Flexible working arrangements

Job summary

The Australian National University (ANU) invites applications for a Senior School Administrator in the ANU College of Asia & the Pacific. This 15-month fixed-term role supports the School of Computing with high-level administrative coordination and operational efficiency.

Based in Canberra, you will work with staff, students and the School Executive to deliver quality administrative services across a busy environment.

Qualifications

• Proven administrative experience in a university or similar environment.
• Ability to support staff, students and executive-level colleagues.
• Strong stakeholder engagement and policy guidance.

Responsibilities

• Coordinate hiring process for CSA/tutors each semester, incl. advertising, interviews, onboarding, and tutor budgets.
• Coordinate a range of School activities, meetings and administrative processes; advise on policies.
• Support recruitment, appointments, onboarding and staffing processes.
• Coordinate travel, purchasing, financial administration and reimbursements.
• Prepare correspondence, documentation and reports.
• Manage competing priorities and meet deadlines.
• Build effective relationships across School, College and University.
• Identify opportunities to improve administrative processes and operations.
• Provide guidance and support to other administrative team members.

Skills

Organisation

Communication

Multi-tasking

Attention to detail

Job description

Classification: ANU Officer 6/7 (Administration)
Salary package: $100,847 - $116,083 per annum plus 17% superannuation
Terms: Full time, Fixed Term (up to 15 months)

The ANU School of Computing is seeking an experienced and highly organised Senior School Administrator to join our professional staff team for a 15-month fixed-term appointment.

This is an excellent opportunity for an experienced administrator who enjoys working in a busy, collaborative environment and providing high-quality support to staff, students and the School Executive. The Senior School Administrator plays an important role in supporting the effective day-to-day operations of the School, providing high-level administrative coordination and advice across a broad range of activities.

About the role

Working closely with the School’s professional and academic staff, the Senior School Administrator will provide high-quality administrative support and coordination across the School.

Responsibilities may include:

• Coordination of hiring process for the School’s Casual Sessional Academics (CSA / tutors) each Semester. This involves advertising, liaising with academic Conveners, arranging interviews, processing of onboarding paperwork in collaboration with HR, activation of tutor timesheets and managing tutor budgets throughout the semester.
• Coordinating a range of School activities, meetings, events and administrative processes.
  Providing advice and assistance to academic and professional staff on University policies, procedures and administrative requirements.
• Supporting recruitment, appointments, onboarding and other staffing-related processes.
• Coordinating travel, purchasing, financial administration and reimbursements.
• Preparing correspondence, documentation, reports and other administrative materials.
• Managing competing priorities and ensuring deadlines and administrative requirements are met.
• Building effective working relationships with stakeholders across the School, College and wider University.
• Identifying opportunities to improve administrative processes and contribute to the efficient operation of the School.
• Providing guidance and support to other administrative team members as required.

About you

We are looking for someone who is proactive, approachable and highly organised, with excellent attention to detail and the ability to manage multiple priorities.

This is a highly interactive role where no two days are quite the same. On any given day, you will work with a diverse range of people across the School and University, including academic and professional staff, undergraduate and postgraduate students, visitors and other internal and external stakeholders.

You will need to be someone who genuinely enjoys working with people and is comfortable being a key point of contact for a wide variety of enquiries, requests and situations. Strong communication and interpersonal skills are essential, along with the ability to adapt your approach depending on who you are working with.

About the School

The School of Computing has a strong foundation in computing and information sciences at ANU. We are a transformative centre for research in artificial intelligence and machine learning, computer systems and software, and theoretical foundations of computing. We span traditional and modern thinking, connecting decades of computer science methodologies with modern data and computational science. Our mission is motivated by the need to design, drive and sustain strategic activities via five broad focus areas: Computing Foundations, Computational Science, Intelligent Systems, Data Science and Analytics, and the Software Innovation Institute. Be part of an innovative and forward-looking intellectual agenda, built on a diverse, inclusive culture.

About the College

As one of the great universities of the world, ANU is driven by a culture of excellence in everything we do. Our lived experience is increasingly one of large-scale systems of people, whose actions and interactions are influenced by our digital, physical and biological environment. The ANU College of Systems and Society (CSS) hosts many of the key disciplines necessary to help us design, build, regulate and secure the future.

CSS brings together expertise in social, technical, computational, ecological and scientific systems to build a new approach to systems design and build new national capabilities in data-driven policy and business development. The work we do in the College is to strengthen our national mission and meet our unique responsibilities as Australia’s national university. We will deliver on our mission by building a strong community, providing transformative educational experiences, conducting high-impact research, seeking meaningful engagement, and becoming a resilient organisation.

We welcome and openly acknowledge differences in expertise, research / education / professional focus, experience and perspective.

CSS is a vibrant and diverse community of more than three thousand students, staff, and visitors. Our College is comprised of the School of Computing, School of Cybernetics, School of Engineering, Fenner School of Environment & Society, Mathematical Sciences Institute, and the Australian National Centre for the Public Awareness of Science, supported by the Professional Services Group.

Enquiries

To enquire about this role, please contact Christie Liu, Administration Manager, via phone at [phone] or email [e-mail].

Our commitment to diversity, belonging, inclusion and equity

ANU is committed to building a diverse and inclusive community, and particularly welcomes applications from women, Aboriginal and Torres Strait Islander people and candidates from culturally and linguistically diverse backgrounds. Furthermore, it is practice in the ANU College of Systems and Society to actively seek a gender mix of shortlisted candidates for interview. For more information about staff equity at ANU, visit https://services.anu.edu.au/human-resources/respect-inclusion

We welcome and develop diversity of backgrounds, experiences and ideas and encourage applications from individuals who may have had non-traditional career paths, who may have taken a career break, had career disruptions or who have achieved excellence in careers outside of the higher education sector. We support applicants who require flexible arrangements in their work environments or patterns. If your experience looks a little different to what we’ve described, but you’re passionate and motivated by this position, we welcome your enquiry and application.

For more information about staff equity at ANU, click here. For enquiries about the application process, or if you require reasonable adjustment to apply for this role, please contact the hiring manager on the above listed details.

What we offer

The ANU provides attractive benefits and excellent support to maintain a healthy work/life balance and offers generous remuneration benefits, including four weeks paid vacation per year, assistance with relocation expenses and 17% employer contribution to superannuation. We also offer generous parental leave, the possibility of flexible and part time working arrangements, a parental and aged care support program, dual career hire programs, staff and family tuition fee discounts, ANU school holiday programs, and childcare facilities on campus. For more information, visit: https://services.anu.edu.au/human-resources