Senior Project Officer

Profectus; Canberra; On-site; AUD 90,000 - 120,000; Full time

Job summary

Profectus is seeking an experienced Senior Project Officer to support project and program delivery within an Australian Government agency. The role sits in a Project/Program Office and provides coordination, governance, secretariat and administrative support to Project Managers and stakeholders across multiple workstreams.

The work covers governance support, schedule and risk tracking, quality management and stakeholder reporting. Brisbane or Canberra onsite.

Qualifications

• Experience providing administrative and governance support to project boards and assurance activities.
• Experience using project management tools for planning, scheduling, tracking, reporting and document management.
• Experience applying quality management processes and controls.
• Project coordination experience in a complex project or program, preferably within Defence.
• Experience preparing reports, briefs and governance documentation for stakeholders.
• Ability to manage competing priorities with sound judgement.
• Strong knowledge of Microsoft 365.
• Certificate or Diploma in Project Management or related field.
• PRINCE2 or similar certification.
• Experience in Defence or national security project offices.
• Experience with electronic document and records management systems.
• Experience with scheduling tools such as Microsoft Project.
• Exposure to benefits realisation and change management activities.

Responsibilities

• Coordinate and support planning, implementation and delivery of project activities across multiple workstreams.
• Provide secretariat support to project boards and governance forums, including agendas, papers, minutes and action registers.
• Maintain project schedules, milestones, risks, issues, dependencies and decision logs.
• Prepare status reports, dashboards, briefs and presentation materials for stakeholders.
• Track deliverables and progress against timelines and objectives.
• Apply and maintain quality management processes and distribute quality documentation.
• Support project assurance activities and quality review meetings.
• Support financial administration including budget tracking and procurement coordination.
• Manage project documentation and records per departmental information management requirements.
• Liaise with internal and external stakeholders to coordinate activities and keep them informed.
• Assist with change management, benefits realisation and continuous improvement of project processes and reporting.

Skills

Administrati ve support

Governance support

MS 365

Microsoft Project

Scheduling

Reporting

Document management

Stakeholder liaison

Quality management

Change management

Education

Certificate or Diploma in Project Management

Tools

PRINCE2

PRINCE2 or similar

Job description

Profectus is seeking an experienced Senior Project Officer to support project and program delivery within an Australian Government agency. The role sits in a Project/Program Office and provides coordination, governance, secretariat and administrative support to Project Managers and stakeholders across multiple workstreams. The work covers governance support, schedule and risk tracking, quality management and stakeholder reporting.

Key Responsibilities

• Coordinate and support the planning, implementation and delivery of project activities across multiple workstreams
• Provide secretariat support to project boards and governance forums, including agendas, meeting papers, minutes and action registers
• Maintain project schedules, milestones, risks, issues, dependencies and decision logs
• Prepare status reports, dashboards, briefs and presentation materials for stakeholders and governance forums
• Track deliverables and progress against agreed timelines and objectives
• Apply and maintain quality management processes, including the development, review, control and distribution of quality documentation and procedures
• Support project assurance activities and quality review meetings
• Support financial administration, including budget tracking, procurement coordination and resource reporting
• Manage project documentation and records in line with departmental information management requirements
• Liaise with internal and external stakeholders to coordinate activities and keep them informed
• Assist with change management, benefits realisation and continuous improvement of project processes, tools and reporting

Required Experience

• Demonstrated experience providing administrative and governance support to project boards, assurance activities and quality reviews
• Experience using project management tools and controls for planning, scheduling, tracking, reporting and document management
• Demonstrated experience applying quality management processes, standards and controlsProject coordination experience in a complex project or program, preferably within Defence
• Experience preparing reports, briefs, presentations and governance documentation for a range of stakeholders
• Proven ability to manage competing priorities, identify issues early and exercise sound judgement
• Strong working knowledge of Microsoft 365
• Certificate or Diploma in Project Management or a related field
• PRINCE2 or similar project management certification
• Previous experience in Defence or national security project offices
• Experience with electronic document and records management systems
• Experience with scheduling tools such as Microsoft Project
• Exposure to benefits realisation and change management activities

Security Clearance Requirements

• Must be an Australian Citizen
• Must hold a current, active AGSVA Positive Vetting (TSPV) Security Clearance

Working Arrangements

• Onsite
• Canberra (ACT) or Brisbane (QLD)

Why Profectus

Profectus partners with Australian Government agencies to deliver trusted ICT capability across complex delivery programs. We take a long term, relationship driven approach, supporting our people across the full lifecycle of their engagement while contributing to outcomes of national importance.