Senior Project Coordinator

Western Sydney University; Penrith; On-site; AUD 109,000 - 117,000; Full time

Benefits offered by this job

Financial benefits

Health and wellbeing support

Onsite childcare

Job summary

Western Sydney University is seeking a Senior Project Coordinator to support the Western Growth Program and Capital Programs from the Hawkesbury campus. You will coordinate a diverse portfolio, maintain milestones, risks and actions, and develop governance controls to ensure accountable delivery.

You will prepare reports, briefings and correspondence, support meetings, and assist with procurement and financial administration to keep project records accurate and reliable.

Qualifications

• Relevant tertiary qualification or equivalent experience in business or project management.
• Experience coordinating projects in a complex organisation.
• Strong written and verbal communication for executive reports, briefings, presentations and correspondence.
• Excellent organisational skills with ability to manage workflows, actions, meetings and competing priorities.
• Experience supporting procurement, purchase orders, invoices, expenditure monitoring and operational administration.

Responsibilities

• Coordinate program and project activities and maintain visibility of milestones, risks, decisions and actions.
• Develop consistent project management tools, governance controls and administrative processes.
• Prepare high-quality reports, briefings, presentations and correspondence for senior stakeholders.
• Support key meetings and workshops with agenda, minutes and action registers.

Skills

Project coordination

Governance

Stakeholder management

Reporting

Education

Tertiary qualification in business/PM

Job description

• Based at Western’s Hawkesbury (Richmond)campus
• Salary: HEW Level 7 $108,659 – $117,202 plus 17% Super & Leave Loading

Play a key coordination role supporting the governance, reporting and delivery of Western’s major growth and capital project portfolio.

The Opportunity
We are seeking a Senior Project Coordinator to join the Office of Property and Commercial, supporting the Western Growth Program and Capital Programs.

In this role, you will help keep a diverse portfolio of projects connected, organised and progressing effectively. You will coordinate program and project activities, maintain visibility of key milestones, risks, decisions and actions, and develop consistent project management tools, governance controls and administrative processes to support effective and accountable delivery.

Working closely with senior University leaders, development partners, consultants and technical advisers, you will coordinate the timely flow of project information and prepare high-quality reports, briefings, presentations and correspondence. You will also support key meetings and workshops through agenda preparation, minutes, action registers and stakeholder follow-up.

You will contribute to procurement and financial administration, including the preparation of procurement documentation, purchase orders, invoice processing and expenditure monitoring, while ensuring accurate and reliable project records are maintained.

This is an excellent opportunity for a proactive and highly organised project professional who enjoys working across complex projects and stakeholders, and can bring structure, consistency and sound judgement to a significant program of work.

What Success Looks Like:
Success in this role will be demonstrated through strong coordination, consistent governance and reliable reporting across the Western Growth portfolio. You will:

• Maintain clear oversight of project milestones, risks, decisions and actions.
• Produce accurate and timely reports, executive briefings and presentations.
• Embed consistent project management tools, controls and administrative processes.
• Coordinate effective communication across internal and external stakeholders.
• Maintain compliant procurement, financial administration and project records.

Please refer to the Position Description for full details.

About You
You will bring well-developed project coordination expertise, sound judgement and the confidence to work effectively across a complex stakeholder environment. You will also bring:

• A relevant tertiary qualification, or equivalent experience, in business, project management, business improvement, change or a related discipline.
• Demonstrated experience coordinating projects and supporting project delivery in a complex organisation.
• High-level written and verbal communication skills, including experience preparing executive reports, briefings, presentations and correspondence.
• Strong organisational skills, with the ability to manage workflows, actions, meetings and competing priorities.
• Experience supporting procurement, purchase orders, invoices, expenditure monitoring and operational administration.

Benefits
We invest in the people who make our mission possible. Alongside a rewarding career, we offer a range of benefits designed to support your financial, personal and family wellbeing.

• Financial benefits: Access to staff-only products and offers with selected banking partners, salary sacrifice options for onsite parking, and novated motor vehicle leasing.
• Health and wellbeing support: Free Employee Assistance Program (EAP), complimentary annual flu vaccination, eligibility for Fitness Passport membership, and access to discounted private health cover.
• Onsite childcare: Long day care and early learning services operate at our Campbelltown, Hawkesbury, Parramatta, and Penrith campuses. Staff may be eligible for discounted fees and salary packaging, with places subject to centre capacity.
• Position Enquiries: Direct to Ruwaida Ablakatof, Property Development Manager, via***********@westernsydney.edu.au.Please include the job reference code REF1937H in your email.
• Closing Date: 11:59pm, Tuesday 24th November 2026.
• Working Rights: You must provide evidence of your full-time working rights in Australia for the full term of the appointment at time of application.

Belonging at Western
We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact ***************@westernsydney.edu.au.

About Western
This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.

If you are a current ongoing or fixed-term employee seeking appointment to this position as a secondment, you must have completed at least 12 months’ full-time continuous service, or equivalent, in accordance with Part D of the Recruitment and Selection Policy. We encourage you to discuss the opportunity with your current supervisor before applying.