Senior Project Admin & Governance Lead — Hybrid (Macquarie Park)

FinXL IT Professional Services; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

FinXL Professional Services is seeking a Senior Project Administrator for a 6+ months telco engagement in Macquarie Park. The role anchors governance for delivery, maintains data integrity, and manages Jira boards while producing executive-ready insights.

You will support senior leaders, coordinate cross-functional inputs, and drive process improvements. Hybrid work model with 3 days per week in the Macquarie Park office, and a focus on complex program governance, reporting, and automation using

Qualifications

• Proven track record providing high-level project administration and governance support within complex enterprise environments.
• Comprehensive grasp of both Agile and Waterfall project delivery frameworks.
• Strong analytical and problem-solving mindset, capable of interpreting large operational datasets into actionable insights.
• Strong stakeholder communication skills, with demonstrated confidence liaising with senior leadership, compliance, and legal teams.
• Solid understanding of financial control support, such as cost tracking, purchase orders, goods receipts, and vendor invoice verification.

Responsibilities

• Oversee and update project tracking mechanisms to ensure comprehensive visibility over milestones, expenditure, RAID items, and delivery requirements.
• Coordinate governance forums and steering meetings, taking ownership of agenda planning, executive pack compilation, and action item follow-up.
• Administer and optimise Jira boards across operational teams to monitor delivery commitments, flag discrepancies, and elevate project blockers.
• Generate and distribute high-quality operational dashboards and executive status reports for senior program leadership.
• Drive process automation and reporting enhancements by leveraging advanced spreadsheets, queries, macros, and modern visualization techniques.
• Establish standardised templates, fit-for-purpose master trackers, and self-service reporting tools to continuously improve data consistency.
• Collaborate with project managers, legal, compliance, and delivery leads to coordinate cross-functional inputs and maintain governance alignment.

Skills

Project administration

Stakeholder communication

Data analysis

Excel

Power BI

Tools

Jira

Confluence

Power BI

Microsoft Excel

Job description

FinXL Professional Services is seeking a Senior Project Administrator for a 6+ months telco engagement in Macquarie Park. The role anchors governance for delivery, maintains data integrity, and manages Jira boards while producing executive-ready insights.

You will support senior leaders, coordinate cross-functional inputs, and drive process improvements. Hybrid work model with 3 days per week in the Macquarie Park office, and a focus on complex program governance, reporting, and automation using