Project Administrator

FinXL IT Professional Services; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

FinXL IT Professional Services in Sydney is seeking an experienced Project Administrator to support a high-profile remediation programme for a major Telecommunications client. You will deliver structured governance, deliverable tracking, meeting packs, minute taking, and data integrity across multiple workstreams.

The role requires strong knowledge of Agile and Waterfall methodologies, and proficiency with Jira, Confluence, Excel (macros), and Power BI to produce executive dashboards.

Qualifications

• Proven experience delivering governance and reporting in large-scale enterprise programmes.
• Strong ability to coordinate cross-functional teams and maintain data integrity.
• Hands-on with project controls, deliverable tracking, and risk escalation.
• Comfort with both Agile and Waterfall delivery frameworks.

Responsibilities

• Maintain project tracking tools providing visibility over deliverables, expenditure, risks, and actions while ensuring data quality.
• Coordinate regular governance forums and project meetings, including scheduling, meeting pack preparation, minute taking, and action tracking.
• Prepare, maintain, and distribute operational and executive-level programme reporting and dashboards.
• Manage Jira boards across remediation delivery streams, tracking commitments and escalating risks, dependencies, or anomalies.
• Enhance reporting efficiency and data accuracy using Excel macros, queries, pivot tables, data visualisation, and AI tools.
• Drive standardised templates and fit-for-purpose master trackers to streamline stakeholder self-service and information flow.
• Support Delivery Managers and senior stream leaders with delivery coordination, governance controls, and autonomous issue escalation.

Skills

Project coordination

Governance

Stakeholder management

Agile methods

Waterfall

Jira

Confluence

Microsoft Office

Excel

Power BI

Tools

Jira

Confluence

Microsoft Office

Excel

Power BI

Job description

FinXL IT Professional Services – Sydney CBD NSW

Join FinXL's growing Business Transformation Practice and support a critical remediation programme for an enterprise Telecommunications provider!

FinXL Professional Services is a leading IT consultancy that partners with clients to bridge the gap between business needs and technology capabilities. Since 2003, we have been delivering high-value ICT services across government, finance, telecommunications, and enterprise sectors. Working with FinXL gives consultants access to high-impact client engagements, our dedicated training platform for continuous upskilling, and a collaborative professional services environment.

FinXL is seeking an experienced Project Administrator to join our Business Transformation consulting practice. In this engagement you will be deployed with a leading Telecommunications organisation on a high-profile transformation project. The Project Coordinator delivers structured governance and analytical support across remediation programmes, operational streams, and senior leadership. The role upholds core project controls, including deliverable tracking, reporting, meeting pack preparation, minute taking, and data integrity, whilst proactively identifying exceptions and escalating risks. Combining sound judgement with delivery discipline, the position ensures allocated workstreams progress smoothly and align with business priorities.

Responsibility

Maintain project tracking tools providing visibility over deliverables, expenditure, risks, and actions while ensuring data quality.

Coordinate regular governance forums and project meetings, including scheduling, meeting pack preparation, minute taking, and action tracking.

Prepare, maintain, and distribute operational and executive-level programme reporting and dashboards.

Manage Jira boards across remediation delivery streams, tracking commitments and escalating risks, dependencies, or anomalies.

Enhance reporting efficiency and data accuracy using Excel macros, queries, pivot tables, data visualisation, and AI tools.

Drive standardised templates and fit-for-purpose master trackers to streamline stakeholder self-service and information flow.

Support Delivery Managers and senior stream leaders with delivery coordination, governance controls, and autonomous issue escalation.

Key Skills & Experience

Proven experience as a Project Administrator or Project Coordinator within complex enterprise programmes.

Strong understanding of both Agile and Waterfall delivery methodologies, project controls, and governance frameworks.

Advanced proficiency across Jira, Confluence, Microsoft Office, and Excel (pivot tables, queries, macros, and reconciliations).

Experience with reporting and data visualisation tools (e.g. Power BI) to produce actionable insights and executive dashboards.

Exceptional organisational, communication, and documentation skills with high attention to detail.

Demonstrated ability to engage, influence, and coordinate across cross-functional teams and senior stakeholders.

Sound analytical and problem-solving mindset with the ability to manage competing priorities with a high degree of autonomy.

Why Join FinXL?

Access FinXL's dedicated training platform for continuous upskilling

Support a high-visibility remediation programme in Business Transformation

Collaborative engagement with an enterprise telecommunications provider