Senior Officer, Graduate Research

Victoria University; Melbourne; On-site; AUD 92,000 - 99,000; Full time

Job summary

Victoria University in Melbourne invites applications for a Senior Officer, Graduate Research. You will provide specialist administrative support across the HDR candidate lifecycle, working with students, supervisors and staff to ensure high-quality services and a positive candidate experience.

The role emphasizes process improvement, data integrity and initiatives that enhance graduate research operations.

Qualifications

• Experienced higher education or administrative professional.
• Strong organisational and stakeholder management skills.

Responsibilities

• Coordinate and administer graduate research candidature milestone processes, ensuring candidates meet administrative requirements.
• Monitor candidature progression and provide advice to candidates, supervisors, institutes and senior stakeholders.
• Develop and maintain productive stakeholder relationships across the University to facilitate information sharing and resolve complex matters.
• Review and update graduate research webpages and related documentation to ensure accuracy and accessibility.
• Support process improvements and data integrity across the HDR lifecycle.

Job description

About the Team:

At VU, we aim to be one of the leading impact universities in the world. VU is an impact‑driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model®, dual‑sector pathways and strong industry partnerships. We are a values‑led, inclusive workplace where diverse talent is supported to make a real difference.

About the Role:

The Senior Officer, Graduate Research provides specialist administrative support and expert advice across all stages of the HDR candidate lifecycle. Working closely with students, candidates, supervisors, academic leaders, and professional staff, the position contributes to delivering high-quality services and a positive candidate experience. The role also plays a key part in process improvement, data integrity, and the implementation of initiatives that enhance graduate research operations and outcomes.

Position Key Duties

• Coordinate and administer graduate research candidature milestone processes, ensuring candidates meet academic, administrative and regulatory requirements throughout the candidature lifecycle
• Monitor candidature progression and provide advice to candidates, supervisors, research institutes and senior stakeholders
• Develop and maintain productive stakeholder relationships across the University to facilitate information sharing and resolve complex candidature matters
• Review and update graduate research webpages and related documentation, ensuring information remains accurate, current and accessible for candidates, supervisors and stakeholders
• Classification:HEP 6
• Salary:· $91,796 – $99,361 per annum
• Employment Type:Ongoing

About You:

You are an experienced higher education or administrative professional who thrives in a complex, service‑focused environment and is passionate about supporting research students to succeed. You bring strong organisational and stakeholder management skills, with the ability to navigate policies, manage competing priorities, and deliver accurate outcomes. The ideal candidate is proactive, collaborative, and solutions‑focused, with a commitment to continuous improvement and service excellence. In return, you will join a supportive team, contribute to meaningful work that impacts research candidates and academics, and play a key role in enhancing the graduate research experience at Victoria University.

Please note:

The University is a Child Safe organisation. You will be required to hold a current Employee - Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.

Who to Contact?

For further information relating to the position, please contact:
Name:Elizabeth Smith
Position Title:Senior Manager, Graduate Research Candidature
Email:***************@vu.edu.au

Applications will close18 Novemberat5pm. This advert may close earlier should a suitable candidate beidentified. Early applications are strongly encouraged.

Visa sponsorship is not available for this position.This role requires for applicants to have full and permanent working rights in Australia.

Why Join VU:

VU provides competitive salaries, excellent superannuation, and a variety of benefits. University fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family‑friendly policies, VU supports both professional and personal well‑being. For more information, please visitourCareers at VU Webpage

Our Commitment:

Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. As aWGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrier‑free recruitment experience by providing adjustments and accessible formats upon request at ***************@vu.edu.auor (03) 9919 5***.