Senior Office Manager for Engineering & Projects

Civil Mine & Quarry Geotechnics; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Close collaboration with directors and

Career development opportunities

Diverse engineering projects across VB

Inclusive workplace

Job summary

CMQ is seeking an experienced Office Manager to support directors, engineers and project teams, ensuring smooth office operations, bookkeeping support, and documentation control in a busy professional services environment.

You will coordinate communications, meetings, travel, and invoicing support via QuickBooks Online, and maintain filing systems. The role offers growth as CMQ expands across Victoria and Australia.

Qualifications

• 3+ years in office administration, office management or bookkeeping.
• Experience maintaining filing systems and document control.
• Experience with invoicing, expenses and client documentation.

Responsibilities

• Provide administrative and office management support to CMQ team.
• Coordinate communications, meetings, travel and accommodation.
• Maintain electronic and physical filing systems and company records.
• Prepare and format correspondence, proposals and reports.
• Assist with bookkeeping and financial administration, including accounts payable/receivable.
• Support onboarding and personnel administration.
• Support timesheet and expense entry and client invoicing.

Skills

Organization & time management

Attention to detail

Written and verbal communication

MS Office proficiency (Word, Excel,Out

Independent work

Confidentiality & discretion

Problem solving & proactive

Financial data handling

Tools

QuickBooks Online

Timesheet systems

Job description

CMQ is seeking an experienced Office Manager to support directors, engineers and project teams, ensuring smooth office operations, bookkeeping support, and documentation control in a busy professional services environment.

You will coordinate communications, meetings, travel, and invoicing support via QuickBooks Online, and maintain filing systems. The role offers growth as CMQ expands across Victoria and Australia.