Office Manager

Macquarie Electric Pty Ltd; Dubbo; On-site; AUD 55,000 - 75,000; Full time

Job summary

Macquarie Electric Pty Ltd is seeking an experienced Office Manager to own the administrative functions supporting our growing business. The role emphasizes building structure, improving processes and ensuring efficient operations, with leadership of the administration team and a focus on accountability and accuracy.

The successful candidate will lead day-to-day admin activities, coordinate onboarding, manage compliance records and support recruitment while maintaining strong stakeholder

Qualifications

• Experience leading and developing an administration team.
• Strong document-control and record-management capabilities.
• Ability to manage multiple deadlines and priorities.

Responsibilities

• Lead day-to-day administrative functions of the business.
• Develop administration staff and set clear responsibilities.
• Build a high-performing, collaborative team.
• Coordinate onboarding of employees and subcontractors.
• Maintain compliance registers and document-control systems.
• Support recruitment activities and candidate communications.
• Oversee general office operations, facilities and suppliers.
• Manage fleet administration including registrations, servicing and insurance claims.

Skills

Leadership

Team development

Administration management

Process improvement

Document control

Deadline management

Stakeholder management

Attention to detail

Communication

Adaptability

Job description

Macquarie Electric is seeking an experienced and highly organised Office Manager to take ownership of the administrative functions supporting our growing business. This is a hands-on leadership role suited to someone with an exceptional eye for detail who enjoys building structure, improving processes and ensuring the business operates efficiently. You will manage and develop the administration team while creating a high-performing culture focused on accountability, accuracy and continuous improvement.

Key responsibilities

• Lead the day-to-day administrative functions of the business.
• Manage, support and develop administration staff, ensuring clear responsibilities, priorities and performance expectations.
• Build a capable, collaborative and high-performing team that is adaptable to change and open to growth.
• Coordinate the onboarding of employees and subcontractors
• Maintain compliance registers, personnel files, document-control systems and technical procedures.
• Support recruitment activities, including advertising roles, contacting prospective technicians, scheduling interviews and coordinating candidate communications.
• Oversee general office operations, facilities and suppliers
• Manage fleet administration, including registrations, servicing, insurance claims and compliance requirements

About you

• Exceptional attention to detail and a strong commitment to accuracy.
• Previous experience managing an administration, office support or compliance function.
• Demonstrated experience leading and developing a team.
• Strong document-control and record-management capabilities.
• The ability to monitor multiple deadlines.
• Excellent organisational, communication and stakeholder-management skills.
• A proactive approach
• A continuous-improvement mindset and the ability to identify and implement better ways of working.
• The ability to adapt quickly to changing priorities and support a growing business.
• A collaborative leadership style and a genuine interest in building a positive, high-performing team.

About us

Macquarie Electric is a growing business in the electrical field services sector. We’re proud to be one of Australia’s leading smart metering and electrical services providers. With a strong presence across NSW and SA, our reputation is built on reliability, professionalism, and technical excellence. We partner with Meter Providers to deliver seamless field services.