Senior Leaders Admin Assistant — Banking & Finance

Mallesons; Sydney; On-site; AUD 80,000 - 95,000; Full time

Job summary

Chatswood Global Payments Inc. is seeking an Administrative Assistant in Sydney to support a portfolio of senior leaders within a shared-services People & Culture team.

You will coordinate calendars, travel, expenses, and onboarding while ensuring exceptional service in a fast-paced environment. The role supports roughly 15 leaders and requires proactive, detail-oriented administrative capabilities, with strong MS 365 skills and stakeholder management.

Qualifications

• Experience in administrative, team assistant, or business support roles.
• Strong organisational skills and ability to manage multiple priorities.
• Attention to detail and accuracy.
• Excellent communication and stakeholder management.
• Proactive, reliable, customer-focused approach.
• Confidence with calendars, travel booking, and expense management tools.
• Experience supporting multiple leaders in a shared-services environment.
• Event coordination or off-site planning experience.
• Experience with purchase orders, invoice management, or onboarding activities.
• Exposure to large or global organisations.
• Proficiency with Microsoft 365 including Outlook, Teams and SharePoint.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Administrative experience

Organisational skills

Communication skills

Calendar management

Travel booking

Expense management

Event coordination

MS 365 proficiency

Tools

Outlook

Teams

SharePoint

Job description

Chatswood Global Payments Inc. is seeking an Administrative Assistant in Sydney to support a portfolio of senior leaders within a shared-services People & Culture team.

You will coordinate calendars, travel, expenses, and onboarding while ensuring exceptional service in a fast-paced environment. The role supports roughly 15 leaders and requires proactive, detail-oriented administrative capabilities, with strong MS 365 skills and stakeholder management.