Global Administrative Assistant to Senior Leaders

White & Case Llp; Sydney; On-site; AUD 80,000 - 95,000; Full time

Benefits offered by this job

Competitive base salaries

Bonus incentives

Hybrid work model

Job summary

Herbert Smith Freehills Kramer in Sydney is seeking an Administrative Assistant to support a portfolio of senior leaders within a global law firm. You will coordinate calendars, arrange travel, process expenses and PO/invoice tracking, and assist with onboarding and events in a fast-paced shared‑services environment.

The role requires 3–5 years’ experience, strong MS 365 skills, exceptional organisation and communication, and a proactive, customer‑focused approach.

Qualifications

• 3-5 years’ experience as an Administrative Assistant within a corporate environment.
• Advanced skills in Microsoft Office; Outlook and established applications.
• Ability to work with multiple leaders in a shared-services environment.
• Strong calendar, travel and expense management capabilities.
• Excellent written and verbal communication with stakeholders.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking.
• Supporting team events, leadership offsites, and town halls.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.
• Reception relief and office coverage.

Skills

Administrative support

Organisational skills

Attention to detail

Communication skills

Calendar management

Travel booking

Expense management

Event coordination

Purchase orders

Microsoft 365

Education

Office / Business Administration

Tools

Workday

Outlook

Job description

Herbert Smith Freehills Kramer in Sydney is seeking an Administrative Assistant to support a portfolio of senior leaders within a global law firm. You will coordinate calendars, arrange travel, process expenses and PO/invoice tracking, and assist with onboarding and events in a fast-paced shared‑services environment.

The role requires 3–5 years’ experience, strong MS 365 skills, exceptional organisation and communication, and a proactive, customer‑focused approach.