Executive Admin & Travel Coordinator for Global Leaders

Global Payments Inc.; Sydney; On-site; AUD 75,000 - 81,000; Full time

Job summary

Global Payments Inc. is looking for an Administrative Assistant to support a portfolio of senior leaders in a shared-services environment in Sydney. You will coordinate calendars, arrange travel, manage expenses and purchase orders, assist with onboarding and provide onsite support for visitors and meetings.

This role suits a highly organized, proactive communicator who thrives in a fast-paced, global environment. Strong MS 365 skills and stakeholder management are essential.

Qualifications

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Organisational skills

Calendar management

Stakeholder management

MS 365 proficiency

Attention to detail

Travel booking

Onboarding experience

Tools

Microsoft 365 (Outlook, Teams, SharePoint)

Travel booking systems

PO/invoice systems

Expense management tools

Job description

Global Payments Inc. is looking for an Administrative Assistant to support a portfolio of senior leaders in a shared-services environment in Sydney. You will coordinate calendars, arrange travel, manage expenses and purchase orders, assist with onboarding and provide onsite support for visitors and meetings.

This role suits a highly organized, proactive communicator who thrives in a fast-paced, global environment. Strong MS 365 skills and stakeholder management are essential.