Senior HR & Administration Business Partner

Midea Group; Melbourne; On-site; AUD 120,000 - 170,000; Full time

Job summary

Midea Australia, part of Midea Group, is seeking a Senior HR & Admin Business Partner to provide day-to-day HR and office administration support across the business in Melbourne. You will maintain employee records, drive recruitment, onboarding, policy updates and compliance with Australian labor laws, while ensuring smooth operations and data integrity.

You will collaborate with China HQ HR counterparts, manage HRIS and MS Office-based processes, handle sensitive information discreetly, and

Qualifications

• Bachelor's Degree with 5+ years’ HR business partnering and HR generalist experience.
• Working knowledge of HR processes and employment documentation; familiarity with HRIS and MS Office (Word, Excel, Outlook) is essential.
• Strong attention to detail, accuracy in data entry and record keeping, with the ability to handle confidential information discreetly.
• Good organizational and time management skills, with the ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Effective written and verbal communication skills and a customer‑service mindset when dealing with employees and stakeholders.
• Strong familiarity with Australian labor legislation.
• Language: English and Chinese (spoken and written). Chinese proficiency is needed due to the need for frequent China HQ HR counterparts liaison.

Responsibilities

• Maintain and update employee records, personnel files and HRIS databases (e.g. contracts, letters, leave, performance records) in line with company policies and legal requirements.
• Assist with end‑to‑end recruitment activities including posting job ads, screening applications, scheduling interviews and preparing employment contracts and onboarding documents.
• Coordinate new hire onboarding and induction programs, including documentation, system access, office/IT setup and orientation sessions.
• Help implement and communicate HR policies and procedures, updating guidelines and FAQs and ensuring employees are informed of changes.
• Respond to routine HR inquiries from employees regarding policies, benefits, leave and HR processes, escalating complex matters as required.
• Prepare standard HR documents and letters (e.g. employment confirmations, changes to terms, warnings) in line with templates and guidance.
• Assist with coordination of training sessions, performance review cycles and employee engagement activities as directed by HR leadership.
• Support compliance activities such as maintaining work rights documentation, assisting with audits and ensuring records meet legislative and company requirements.
• Provide general office administration support including stationery and office supplies management.
• Coordinate office maintenance, contractors and service providers to ensure a safe, clean and functional work environment.
• Organize logistics for meetings and events (room bookings, catering, equipment, attendee coordination) as required.
• Maintain organized filing systems (electronic and hard copy) for administrative and procurement records, including purchase orders and vendor documentation.
• Support travel and accommodation bookings for employees and visitors, ensuring adherence to company policies.
• Assist with monitoring office operating costs and invoices, working with finance to ensure accurate records and timely payments.

Skills

HR processes

HR generalist

Record keeping

Attention to detail

Communication

Australian labour law

English

Chinese

Education

Bachelor's degree in HR or related field

Tools

HRIS

MS Office

Job description

Midea Australia is part of Midea Group, a global leader in home appliances and technology solutions. Backed by world-class manufacturing, innovation, and operational excellence, Midea Australia is committed to delivering high-quality, reliable, and energy-efficient products to the Australian market. We combine global scale with local market understanding to provide trusted solutions and strong customer support across households and businesses.

Role Summary

The Senior HR & Admin Business Partner provides day‑to‑day support across human resources and general office administration, ensuring accurate employee records, compliant HR processes and smooth operational support to the wider business.

Key responsibilities – HR

• Maintain and update employee records, personnel files and HRIS databases (e.g. contracts, letters, leave, performance records) in line with company policies and legal requirements.
• Assist with end‑to‑end recruitment activities including posting job ads, screening applications, scheduling interviews and preparing employment contracts and onboarding documents.
• Coordinate new hire onboarding and induction programs, including documentation, system access, office/IT setup and orientation sessions.
• Help implement and communicate HR policies and procedures, updating guidelines and FAQs and ensuring employees are informed of changes.
• Respond to routine HR inquiries from employees regarding policies, benefits, leave and HR processes, escalating complex matters as required.
• Prepare standard HR documents and letters (e.g. employment confirmations, changes to terms, warnings) in line with templates and guidance.
• Assist with coordination of training sessions, performance review cycles and employee engagement activities as directed by HR leadership.
• Support compliance activities such as maintaining work rights documentation, assisting with audits and ensuring records meet legislative and company requirements.

Key responsibilities – Administration

• Provide general office administration support including stationery and office supplies management.
• Coordinate office maintenance, contractors and service providers to ensure a safe, clean and functional work environment.
• Organize logistics for meetings and events (room bookings, catering, equipment, attendee coordination) as required.
• Maintain organized filing systems (electronic and hard copy) for administrative and procurement records, including purchase orders and vendor documentation.
• Support travel and accommodation bookings for employees and visitors, ensuring adherence to company policies.
• Assist with monitoring office operating costs and invoices, working with finance to ensure accurate records and timely payments.

Skills, experience and qualifications

• Bachelor's Degree with 5+ years’ HR business partnering and HR generalist experience.
• Working knowledge of HR processes and employment documentation; familiarity with HRIS and MS Office (Word, Excel, Outlook) is essential.
• Strong attention to detail, accuracy in data entry and record keeping, with the ability to handle confidential information discreetly.
• Good organizational and time management skills, with the ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• Effective written and verbal communication skills and a customer‑service mindset when dealing with employees and stakeholders.
• Strong familiarity with Australian labor legislation.
• Language: English and Chinese (spoken and written). Chinese proficiency is needed due to the need for frequent China HQ HR counterparts liaison.