People & Office Specialist—Australia

Longi Solar; Melbourne; Sur place; AUD 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Superannuation package

Career growth in PV & BESS

Documented playbooks

Résumé du poste

Longi Solar in Melbourne seeks an HR/Admin professional to manage day-to-day human resources and office operations. You will coordinate payroll data, onboarding, offboarding, and travel arrangements while ensuring compliance with Australian HR practices.

The role emphasizes documentation, confidentiality, and cross-functional support with finance and vendors. Experience in Australian organisations and Mandarin language are advantageous.

Qualifications

• Bachelor’s degree in HR, Business Administration or related fields.
• Up to 3 years HR/admin experience preferred in Australian organisations.

Responsabilités

• Manage office tenancy related matters and liaise with building manager for site requests.
• Coordinate office facilities: printers, internet, access control; administer share folder access rights.
• Process travel bookings and payments; support monthly cash flow planning with finance.
• Handle employee name card requests and prepare invitation letters and letterhead documents.
• Maintain payroll records; liaise with ADP for monthly payments and data imports.
• Assist onboarding & offboarding processes; archive contracts and maintain onboarding templates.
• Track recruitment progress for energy storage roles; liaise with HRBP and vendors.
• Complete ad-hoc HR & admin tasks as assigned by supervisor.

Connaissances

English proficiency

Mandarin language

Strong documentation & handover

Formation

Bachelor's degree in HR/Business Administration or related fields

Outils

ADP payroll

FCM travel platform

Shared folder permission management

Description du poste

• Manage office tenancy related matters: rent, car parking, cleaning fee, office insurance and electricity bill follow-up; liaise with building manager for ad-hoc site requests.
• Coordinate office facilities: printer, internet, access control system and FCM travel platform. Administer share folder access rights.
• Process travel booking, AMEX payment and reconciliation via FCM; support finance for monthly cash flow planning.
• Handle employee name card requests (domestic printing arrangement + local urgent printing via Officeworks); prepare invitation letters and letterhead documents; manage authorised signature document pool and schedule coordination for Daniel.
• Safekeep Australian company business registration certificate; process office purchase and expense claims; manage employee gift card issuing & top-up process, access log records.
• Organise full set document packaging, filing and handover for Horsham project.
• Liaise with ADP payroll provider for monthly payment, invoice reconciliation and maintain contact list. Collect attendance, leave and time-in-lieu data, validate and import into payroll system; double-check ADP calculation outputs.
• Explain Australian leave entitlements to employees and troubleshoot leave system queries. Maintain historical payroll records and prepare handover packs.
• Prepare payroll reports for finance, submit PAYG withholding declarations, conduct mid-year payroll recap, support new joiner training and final pay processing for leavers.
• Support onboarding & offboarding: collect onboarding documents, archive employment contracts, maintain master templates for contract and onboarding forms, store employee personal files.
• Administer WorkCover insurance records; coordinate probation reviews, support workforce transfer (BESS team to PV team).
• Track recruitment progress for energy storage roles, align with HRBP Hennie.
• Execute team building activities, maintain activity ledger and photo archive; provide logistics support for local promotion review sessions.
• Collate compliance documents for ESG, Modern Slavery Act and internal audit. Escalate complex employee relations issues promptly.
• Act as single point of contact with HQ HRBP, finance, local country lead, ADP and vendors.
• Complete ad-hoc HR & admin tasks assigned by supervisor.

Qualifications

• Bachelor’s degree in HR, Business Administration or related fields. Up to 3 years relevant HR / admin experience, experience as admin specialist in Australian organisation is preferred.

Required Skills

• Business proficient English for vendor communication; Mandarin speaker highly preferred.
• Basic knowledge of Fair Work, Superannuation and WorkCover.
• Highly organised, detail-oriented, strong documentation & handover skills, able to prioritise multiple routine tasks, high confidentiality.

Preferred Skills

• Hands‑on experience with ADP payroll, FCM travel platform and shared folder permission management is a strong plus.
• Renewable / solar & storage industry experience is advantageous.

Pay range and compensation package

• Competitive remuneration + Superannuation package
• Opportunity within fast-growing PV & BESS business of global leading company
• Clear guidance and documented playbooks
• Statutory annual leave and wellbeing benefits as per Australian law