Senior Fuel Scheduling Lead - Safe, Efficient Fleet Ops

Hills Tankers; Brisbane; On-site; AUD 100,000 - 140,000; Full time

Job summary

Hills Tankers is seeking an experienced Fuel Scheduling Manager to lead and optimise our fuel scheduling function in Brisbane and surrounding regions. The role focuses on coordinating the movement of our fuel fleet, meeting customer requirements, maximising fleet utilisation, managing drivers, and upholding safety and compliance.

You will balance customer service, driver availability, equipment, and costs, while driving continuous improvements in scheduling systems, processes and reporting.

Qualifications

• Minimum 5+ years in transport scheduling, fleet operations or similar leadership.
• Experience in fuel, dangerous goods, bulk liquids or tanker transport is highly regarded.
• Strong understanding of fleet utilisation, driver allocation and transport productivity.
• Knowledge of fatigue management, Chain of Responsibility and heavy vehicle compliance.
• Proven leadership and people-management skills.
• Excellent communication and decision-making abilities under pressure.
• Good commercial awareness and impact of scheduling on service and costs.
• Comfort with transport management systems, scheduling technology and Excel.

Responsibilities

• Oversee day-to-day scheduling and allocation of fuel deliveries, drivers and equipment.
• Develop efficient schedules to maximise fleet utilisation and minimise delays.
• Coordinate with drivers, operations teams and customers to meet delivery commitments.
• Monitor operation and proactively manage disruptions, availability and changes.
• Ensure decisions support fatigue management and safety obligations.
• Maintain visibility over fleet capacity and identify constraints early.
• Provide direction to scheduling team and ensure accountability for outcomes.
• Collaborate with fleet maintenance to incorporate servicing into planning.
• Analyze performance and identify opportunities to improve utilisation, productivity and cost efficiency.
• Build strong relationships with customers, drivers and internal stakeholders.
• Escalate risks early and provide practical solutions.
• Support continuous improvement of scheduling systems and reports.

Skills

Transport scheduling

Fleet operations

Operational leadership

Fatigue management

Chain of Responsibility

Heavy vehicle compliance

Driver allocation

Excel

Scheduling software

Tools

Transport management systems

Excel

Job description

Hills Tankers is seeking an experienced Fuel Scheduling Manager to lead and optimise our fuel scheduling function in Brisbane and surrounding regions. The role focuses on coordinating the movement of our fuel fleet, meeting customer requirements, maximising fleet utilisation, managing drivers, and upholding safety and compliance.

You will balance customer service, driver availability, equipment, and costs, while driving continuous improvements in scheduling systems, processes and reporting.