Executive Assistant

Everi Pty; City of Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Vocus is seeking an experienced Executive Assistant to provide high-quality, proactive support to two executives and their leadership teams in a fast-moving, commercially focused environment. The role combines diary and workflow management with strong coordination, stakeholder engagement and discretion, requiring sound judgement and the ability to anticipate needs across the business.

You will manage complex diaries, coordinate travel, prepare materials and support governance processes while

Qualifications

• Significant experience providing executive assistance in a complex corporate environment.
• Demonstrated capability managing complex diaries, priorities, travel, expenses and executive workflows.
• Excellent written and verbal communication skills with strong attention to detail.

Responsibilities

• Manage complex diaries, meeting scheduling and forward planning.
• Coordinate travel, expenses, approvals and other administrative requirements.
• Prepare and review correspondence, presentations, briefing materials and reports.

Skills

Executive support

Diary management

Communication

Discretion

Office suite

Governance support

Tools

Microsoft Office

Job description

Job Description

You will provide high-quality, proactive support to two Vocus executives, helping them and their functional leadership teams stay organised, prepared and focused on business priorities in a fast-moving, commercially focused environment.

The role combines disciplined diary and workflow management with strong coordination, communication and stakeholder engagement. It requires sound judgement, discretion and the ability to anticipate needs in a fast-moving, commercially focused environment.

Executive Assistant allocations are determined by Vocus and may change as the business evolves. In most cases, EAs support more than one allocated executive, with day-to-day direction coming from those executives. While allocations may change, EAs are Vocus roles and are expected to work collaboratively across the EA community to support consistent, effective executive support practices.

What you'll be doing day-to-day

• Manage complex diaries, meeting scheduling and forward planning, balancing competing priorities and protecting time for critical work
• Manage inboxes and correspondence as agreed, triaging matters, tracking commitments and ensuring timely follow-up
• Coordinate travel, expenses, approvals and other administrative requirements accurately and efficiently
• Coordinate leadership meetings, planning sessions and business events, including agendas, papers, logistics, actions and follow-up.
• Prepare and review correspondence, presentations, briefing materials and reports to ensure they are accurate, clear and fit for purpose.
• Build a strong understanding of the priorities, operating rhythms and stakeholder requirements of allocated executives and their functional leadership teams.
• Support functional leadership team activities connected to the allocation, including meetings, planning sessions, travel, invoices, actions and follow-up.

About the Employer

Working at Vocus is never just a job - it's personal. We're crazy about our customers and believe our people are the difference. Our wonderfully diverse team and a vibrant culture define us. We care about the impact we have on our people, our customers, and our communities and are committed to operating as a responsible, ethical business.

We pride ourselves on setting audacious and ambitious goals and believe that we can play our part in changing the Australian telecommunications landscape and make a fundamental difference to people's lives.

With us, you'll have the opportunity to lead and inspire teams, work on projects that are shaping the future of telecommunications and become part of a culture that thrives on creativity, encourages new ideas, and provides a collaborative and inclusive environment.

About Us

As Australia's specialist fibre and network solutions provider, we own and operate 25,000km of secure, high-capacity fibre connecting people, businesses, governments, and communities across Australia to the world. Through our well-known retail brands, we deliver simple and affordable broadband, mobile, voice and energy services with the purpose of Building Critical Connections. Enabling Better Possibilities.

If you like the sound of this role and think you'd do a great job, but are worried you don't tick every box, we encourage you to back yourself - we know that diverse groups are less-likely to apply for roles they're not 100% qualified for, but just as likely to succeed at them!

We are a proud equal opportunity employer committed to providing a safe, diverse, and inclusive working environment where all our team members feel like they belong. We know diversity makes us stronger and we encourage applications irrespective of background, age, origin, gender, sexual orientation, identity, or ability.

If you feel comfortable, please let us know if you have any accessibility requirements upon application, so we can make any adjustments required to support you throughout our recruitment process.

About the Candidate

Are you looking for an awesome place to work, where you can proudly be your authentic self, and be part of #oneteam?

We are looking for a passionate team player who aligns with our values and culture, takes pride in their unique contributions, and can challenge the status quo with disruptive thinking. If this sounds like you, come and join us!,

• Significant experience providing executive assistance in a complex corporate environment, including support to senior executives
• Demonstrated capability managing complex diaries, priorities, travel, expenses and executive workflows
• Excellent written and verbal communication skills, with strong attention to detail and the ability to adapt style for different audiences
• Strong judgement, discretion and experience handling confidential and commercially sensitive information
• Advanced capability in Microsoft Outlook, Word, PowerPoint and Teams, with sound Excel skills
• Highly developed planning, organisation and time-management skills, including the ability to manage competing priorities and short deadlines
• Demonstrated initiative, problem-solving ability and a practical, service-oriented approach
• Experience supporting leadership meetings, governance processes, presentations or Board materials is desirable.

Work Environment

Working at Vocus will give you rewarding experiences and the opportunity to do extraordinary work. You will enjoy:

• Diverse and dynamic teams with a supportive and inclusive culture.
• Supportive career development plans with comprehensive ongoing training, support, and development opportunities.
• Generous discounts to over 400 retailers.
• Competitive leave options, including anniversary leave, purchased leave, parental leave, volunteering leave, study leave, and 5 extra days of Vocus leave each year, plus more.
• Study assistance programs to excel your personal growth, learning and development.
• Health and wellness offerings, including access to our wellbeing initiatives that can help you from a financial, psychological, and physical perspective.