Executive Assistant to the Directors - Darwin NT

West Arnhem Regional Council; Darwin; On-site; AUD 88,000 - 94,000; Full time

Benefits offered by this job

Relocation assistance

Laptop

Free uniforms

Study assistance

Employee assistance program

Job summary

West Arnhem Regional Council in Darwin is seeking an Executive Assistant to the Directors to provide high‑level administrative support, coordinate busy diaries, arrange meetings and travel, and prepare agendas and minutes for senior leaders.

The role requires discretion with confidential information, excellent communication, and strong IT skills; you'll work closely with the Directors and the Mayor/CEO, supporting governance and executive functions in a dynamic local government context.

Qualifications

• Excellent organisational and time management skills, with the ability to manage busy executive diaries and deadlines.
• Strong written and verbal communication, with professional engagement with staff, councillors and community members.
• Ability to handle confidential information with care, discretion and good judgment.
• Experience coordinating travel and accommodation; itineraries, bookings and related administrative tasks.

Responsibilities

• Manage confidential information, diaries and schedules for Directors.
• Organise meetings, travel, and prepare agendas and minutes.
• Provide relief support for travel functions and for the Mayor/CEO Office.
• Support governance and executive functions with professional discretion.

Skills

Organisational skills

Time management

Attention to detail

Written and verbal communication

Discretion with confidential info

Travel coordination

MS Office

Driver's licence

Cultural awareness

Tools

Microsoft Office

Job description

Executive Assistant to the Directors - Darwin NT

Base Salary from $88,021 – $93,790 per year

Provide executive-level support to the Directors in this key role!

Join West Arnhem Regional Council in a trusted, high‑impact role supporting the Directors.

You will provide a full range of executive, secretarial, and administrative support by coordinating busy diaries, organising meetings and travel, preparing agendas and minutes, and working closely with senior leaders.

If you are highly organised, professional, and have a strong ability to handle confidential information with care and discretion, this is a great opportunity to build a rewarding career in local government.

About our region

You have the opportunity to visit West Arnhem Regional Council's spectacular outback remote islands, unique indigenous communities and visit our HQ in the middle of the National Park. It covers an area of almost 50,000 km2 of stunning natural landscape in the western part of Arnhem Land, Northern Territory.

More than two-thirds of the region’s population of just over 6,000 identify as Aboriginal Australians, who reside in a collection of towns, communities, and outstations. Council provides a range of local government services to five towns and communities across five wards with many popular tourist destinations.

About the role

Based in Darwin, this position provides senior-level administrative support to the Directors. Your role will include managing confidential information, diaries and schedules, organising meetings and travel, and preparing agendas and meeting minutes. You will also provide relief support for Council travel functions and for the Executive Assistant to the Mayor and CEO, handling sensitive information with discretion and professionalism.

About you

• Excellent organisational, time management and attention to detail skills, with the ability to manage busy executive diaries, meetings, deadlines and competing priorities.
• Excellent written and verbal communication skills, with the ability to engage professionally with staff at all levels, councillors, and community members.
• Strong ability to handle confidential information with care, discretion, and good judgment.
• Experience coordinating travel and accommodation arrangements, including itineraries, bookings, changes, travel acquittals and associated administrative processes.
• High-level Microsoft Office and IT skills, with experience preparing reports and other documents, and the capacity to quickly learn new systems.
• Strong understanding and appreciation of Indigenous culture and remote community life, and the ability to work respectfully in this context.
• Current driver's licence.

About employment benefits

Remuneration Package $100,361- $106,938 (including base salary $88,021 - $93,790)

• 12% superannuation
• 17.5% leave loading
• 6 weeks of annual leave
• Relocation assistance
• Laptop
• Free uniforms
• Study assistance
• Employee assistance program

A full copy of the position description can be found on our website.