Executive Assistant to General Manager People and Place

City-of-Palmersto; Palmerston; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Six weeks annual leave

Training and study leave

Career progression opportunities

Job summary

City of Palmerston is seeking an Executive Assistant to the General Manager People and Place for a fixed-term role (until 2 January 2028). Based in Palmerston, you will manage diaries, coordinate meetings, prepare reports and maintain confidentiality across the Council and community interactions.

You will support research, procurement, records management and customer service while maintaining high standards of accuracy and organisational efficiency.

Qualifications

• Experience providing high-level administrative support.
• Strong written and verbal communication skills.
• Ability to juggle multiple priorities and meet deadlines.
• Confidential handling of information and documents.
• Ability to work with staff at all levels and stakeholders.

Responsibilities

• Manage the General Manager's diary and correspondence, coordinate meetings and prepare materials.
• Coordinate meetings, agendas, minutes, and action tracking.
• Prepare reports and ensure follow-up on actions.
• Provide support across research, procurement, records management and customer service.
• Act as Secretariat for meetings and liaise with staff, Council and community stakeholders.

Skills

Diary management

Meeting coordination

Communication

Attention to detail

Discretion/confidentiality

Customer service

Relationship building

Prioritisation

Tools

MS Office

Job description

Executive Assistant to General Manager People and Place

• Play a key role supporting senior leadership and shaping Council operations.
• Enjoy a varied role where you’ll connect, organise and make your mark!

About the role

Be at the heart of Council operations in this dynamic and varied Fixed Term role (until 2 January 2028) supporting the General Manager. You’ll be a key connection between the General Manager’s office, staff, Council, stakeholders and the Palmerston community. From managing busy diaries and correspondence to coordinating meetings, preparing reports and keeping actions on track, you’ll help keep everything running smoothly. You’ll also act as the secretariat for a range of meetings, coordinating agendas, preparing meeting documentation, taking minutes and following up actions.

You’ll support research, procurement, records management and customer service while ensuring information is accurate, timely and strictly confidential. If you’re proactive, organised and thrive on variety, this is your opportunity to make a real impact across the organisation.

About you

You’re the organised, switched-on person who can keep things moving when the to-do list keeps growing! You bring strong communication skills, exceptional attention to detail and the ability to juggle competing priorities without losing sight of what matters.

With experience providing high-level administrative support, you’re confident handling sensitive information, preparing accurate documentation and navigating policies, procedures and processes. You’re a natural relationship-builder who delivers outstanding customer service and works confidently with people at all levels.

Tech-savvy, proactive and solutions-focused, you take pride in getting the details right and making the day-to-day run smoothly.

Applicants are required to provide a brief response in their cover letter addressing each selection criterion, using examples from their previous experience.

For more information on the key duties and responsibilities for the role, please refer to the position description linked below.

About City of Palmerston

City of Palmerston, established in the 1980s, is Northern Territory’s youngest and second-largest city. Known as a family-friendly hub, we pride ourselves on being a "Place for People" and delivering excellent services to our community.

Joining our team comes with benefits such as:

• Supportive team environment and culture
• Six weeks annual leave and paid Christmas/New Year shutdown
• Training, professional development and study leave
• Career progression opportunities.

Eligibility: Only applicants with the right to work in Australia can apply.

Applications Close: Wednesday, 21 October 2026

Contact: Emma Blight – General Manager People and Place l 08 8935 9930

City of Palmerston values and celebrates diversity and inclusion. We recognise a diverse workforce strengthens our organisation and helps us better reflect and serve our community. We encourage applications from Aboriginal and Torres Strait Islander peoples, people living with disability, members of the LGBTQIA+ community, people from culturally and linguistically diverse backgrounds, and people with diverse experiences and perspectives.

Vacancy Description - Executive Assistant to GM People and Place - P2046.pdf (511 kB)

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