Executive Assistant

Southern Rural Water; Maffra; On-site; AUD 87,000 - 101,000; Full time

Benefits offered by this job

WFH options

9-day fortnights

Parental leave 14 weeks

Wellbeing allowance

Training & study support

Employee Assistance Program

Salary Sacrifice

Job summary

Southern Rural Water is seeking an Executive Assistant to the Managing Director to provide high-level executive and administrative support in a fast-paced environment. The role focuses on diary management, board and governance support, and ensuring timely execution of papers and communications.

You will work closely with the MD, Corporation Secretary and the executive team to coordinate meetings, travel, and governance processes, while maintaining confidentiality and professionalism at all times.

Qualifications

• Demonstrated experience providing high-level executive and administrative support in a busy and complex environment.
• Highly developed interpersonal and communication skills, with the ability to build trusted working relationships and engage confidently with people at all levels, including senior executives and external stakeholders.
• Strong organisational and time management skills, with exception attention to detail and the ability manage competing priorities and deadlines.
• Demonstrated ability to handle sensitive and confidential information with the highest levels of discretion, integrity, accuracy and professionalism.

Responsibilities

• Proactively manage the Managing Director’s and Corporation Secretary’s diaries including arranging internal, external meetings, and any associated travel and accommodation.
• Prioritising and responding, where appropriate, to internal and external email correspondence on behalf of the Managing Director and Corporation Secretary.
• Coordinating the effective operation of the Executive Team, including preparing agendas, maintaining forward workplans and overseeing the timely preparation, review and submission of papers.
• Support the development of all board and board committee papers, including drafting papers and providing quality control on all final versions. Providing governance and secretariat support to the Corporation Secretary in the administration of Board and Board committee functions.

Job description

Business Services Band C: $87,104 - $100,836 per annum plus 12% statutory superannuation (advertised salary as of 20 December 2026)

Location: Negotiable across SRW major offices in Maffra, Werribee and Mitcham

About Southern Rural Water

Southern Rural Water (SRW) is a Victorian water corporation with nearly 170 staff, managing major dams, weirs, water licencing and more from Mallacoota through to the South Australian border. At SRW, we believe that diversity makes us stronger, and we are committed to creating an inclusive workplace where everyone feels respected, valued, and empowered to thrive and contribute to collective success. Through providing a flexible, always safe workplace and promoting employee development, we empower employees to contribute to our strategy of great value for customers and community through excellence in rural water management.

How We Support You

At Southern Rural Water, we recognise and prioritise the wellbeing and fulfillment of our staff members. Here's what we offer to ensure a balanced and rewarding work experience:

• Embrace flexibility: We support various working arrangements including WFH, 9-day fortnights, tailor your work schedule to accommodate for school drop off and pick up hours.
• Generous leave provisions: 15 days sick leave and 14 weeks paid parental leave to support you during life’s important moments!
• Health and Wellbeing: Yearly reimbursement of up to $150 per financial year to support you in physical, mental and financial wellbeing.
• Professional development: We support your growth through a range of internal and external training initiatives and offer study assistance programs to empower you to reach your full potential.
• Employee Assistance Program: Receive comprehensive support for yourself and your family through our employee assistance program.
• Salary Sacrifice: Salary Sacrifice options for vehicles, equipment, and superannuation to enhance your financial benefits.
• See what else we can offer you on our Careers Page!

About the Role

Behind every well-run executive team is someone who knows how to keep things moving. Someone who is organised, takes initiative, thinks ahead and can be relied upon to bring structure and clarity to a busy environment.

We are looking for that person to join our team as the Executive Assistant to the Managing Director.

This is a trusted and varied role, providing high quality executive, administrative and secretarial primary support to the Managing Director and Corporation Secretary and secondary support to the Chair, Board, Board sub-committees and Executive team. You will be at the centre of a busy environment, managing competing priorities, keeping important matters moving and making sure the right things happen at the right time.

From coordinating complex diaries and preparing Board papers to managing confidential information and supporting governance processes, you will play an important role in keeping the executive team organised, connected and well supported. You will need to be highly organised, adaptable and confident using your judgement to anticipate what is needed.

Just as importantly, you will understand the value of strong working relationships. You will build trust with the people you support, communicate with confidence and bring a calm, positive approach to your work. You are someone who follows through, takes responsibility and gives others the confidence to say, 'Leave it with me'.

As the Executive Assistant, some of your responsibilities will include:

Primary Support

• Proactively manage the Managing Director’s and Corporation Secretary’s diaries including arranging internal, external meetings, and any associated travel and accommodation.
• Prioritising and responding, where appropriate, to internal and external email correspondence on behalf of the Managing Director and Corporation Secretary.

Secondary Support

• Coordinating the effective operation of the Executive Team, including preparing agendas, maintaining forward workplans and overseeing the timely preparation, review and submission of papers.
• Support the development of all board and board committee papers, including drafting papers and providing quality control on all final versions.Providing governance and secretariat support to the Corporation Secretary in the administration of Board and Board committee functions.

About you

The successful candidate for this position will be able to demonstrate some of the desired experience and abilities below:

• Demonstrated experience providing high-level executive and administrative support in a busy and complex environment.
• Highly developed interpersonal and communication skills, with the ability to build trusted working relationships and engage confidently with people at all levels, including senior executives and external stakeholders.
• Strong organisational and time management skills, with exception attention to detail and the ability manage competing priorities and deadlines.
• Demonstrated ability to handle sensitive and confidential information with the highest levels of discretion, integrity, accuracy and professionalism.

Southern Rural Water is committed to diversity and inclusion in employment and is proud to encourage applications from people of different backgrounds, abilities, ages, genders, gender identities and/or sexual orientations.

Southern Rural Water acknowledges the Traditional Owners of the lands and waters we work with and within, and pay respects to Elders past and present.

We welcome applications from people with disability and aim to provide an inclusive and accessible workplace. If you need any help with the application process or would like to discuss your reasonable adjustments during interviews, please contact: ***************@srw.com.a