Senior EA & Office Experience Manager

Proclinical Staffing; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Proclinical Staffing is seeking an proactive and organized EA & Office Manager to support ANZ operations at a global life sciences company. This role ensures a smooth workplace experience and oversees day-to-day office operations across regional offices.

You will coordinate events, manage travel and onboarding, support facilities, and assist with vendor coordination and finance tasks. Requires 5+ years supporting senior management; life sciences experience is a plus.

Qualifications

• Excellent written and verbal English communication.
• Strong organisational and planning skills.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint).
• Ability to write clear, concise emails.
• High attention to detail and ability to manage urgent tasks.
• Self-starter with sound judgment and ability to work independently.
• Discretion and sensitivity when handling confidential information.

Responsibilities

• Ensure a consistent and positive employee experience across regional offices.
• Coordinate town halls, social events, and video conferencing setup.
• Oversee general office tasks including mail, pantry supplies, and vendor coordination.
• Assist with travel, venues, accommodation, catering, and visa letters.
• Facilitate communication between departments and external partners.
• Support onboarding and offboarding processes and onboarding sessions.
• Identify and resolve office management issues in collaboration with facilities team.
• Manage finance tasks such as vendor setup in Ariba, purchase requests, and invoices.

Skills

English communication

Organisational skills

Email writing

Attention to detail

Independent work

Discretion with confidential info

Education

High school diploma

Tertiary education

Tools

Microsoft Office

Job description

Proclinical Staffing is seeking an proactive and organized EA & Office Manager to support ANZ operations at a global life sciences company. This role ensures a smooth workplace experience and oversees day-to-day office operations across regional offices.

You will coordinate events, manage travel and onboarding, support facilities, and assist with vendor coordination and finance tasks. Requires 5+ years supporting senior management; life sciences experience is a plus.