Executive Assistant & Office Manager – ANZ Operations

ProClinical; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

ProClinical is seeking a proactive EA & Office Manager to support ANZ operations at a global life sciences company in Melbourne. You will drive a smooth and engaging workplace experience while managing day-to-day office operations.

Key duties include employee engagement, event coordination, travel logistics, onboarding/offboarding, vendor management, and coordinating with regional leaders. You will also support finance processes and ensure effective communication across teams.

Qualifications

• Strong written and verbal communication skills in English.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint).
• High attention to detail and ability to manage varied urgent tasks.
• Excellent organisational and planning skills.
• Self-starter with sound judgment and independence.
• Discretion handling confidential information.

Responsibilities

• Ensure a consistent and positive employee experience across regional offices.
• Coordinate town halls, social events, and video conferencing setup.
• Support implementation of the wellbeing program.
• Oversee general office tasks including mail, pantry, and vendor coordination.
• Assist with travel logistics: booking venues, accommodation, catering, and visa letters.
• Facilitate cross-department communication and support regional leadership.
• Identify and resolve office management issues; suggest improvements.
• Manage vendor setup in Ariba; raise purchase requests and process invoices.
• Coordinate onboarding logistics and onboarding orientation sessions.

Skills

Clear communication

Microsoft Office

Organisational skills

Attention to detail

Independent worker

Discretion

Email writing

Education

High school diploma

Tertiary education preferred

Tools

Ariba

Job description

ProClinical is seeking a proactive EA & Office Manager to support ANZ operations at a global life sciences company in Melbourne. You will drive a smooth and engaging workplace experience while managing day-to-day office operations.

Key duties include employee engagement, event coordination, travel logistics, onboarding/offboarding, vendor management, and coordinating with regional leaders. You will also support finance processes and ensure effective communication across teams.