Senior Document Controller

Acciona S.A; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Own document control and TeamBinder on

Central contact for teams, clients and

Salary packaging and novated leasing

Job summary

ACCIONA is delivering a transmission project in Melbourne, seeking a lead for document control. You will mentor a team of Document Controllers and project administrators, train teams on systems, and ensure accurate, traceable documents across engineering, construction and commercial workflows.

You will audit documentation, monitor turnaround times, and report on performance while driving consistency and secure information movement between teams, clients and subcontractors.

Qualifications

• Certificate IV or Diploma in records or business administration.
• Document control experience on infrastructure or major projects.
• Experience managing project documents in a recognised system.
• Advanced Microsoft Office skills, especially Excel and SharePoint.
• Desirable: records, information or document control certification.

Responsibilities

• Lead document control across the project and set clear procedures.
• Mentor Document Controllers and project administrators, and train teams on systems.
• Manage numbering, revision control, transmittals and workflows in the project system.
• Protect document integrity, security and traceability through audits and quality checks.
• Meet contractual, ISO and company document requirements across the project.
• Partner with project teams, clients and subcontractors to resolve document issues.
• Report on turnaround times and overdue approvals, and improve workflows.

Skills

Document control

Excel & SharePoint

Infrastructure projects

Audit documentation

Education

Diploma/Certificate IV in records admin

Tools

Document management system

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

Job Description Lead document control on a transmission project, mentor the team and build your quality career with ACCIONA.

Benefits

• Own document control and TeamBinder on a transmission project
• Be the central contact for teams, clients and subcontractors
• Access salary packaging and novated leasing through ACCIONA

Project Information

ACCIONA is delivering a transmission project, and every team on it depends on accurate, current and traceable documents. Strong document control keeps engineering, construction, quality and commercial teams aligned with clients and subcontractors. This role sits in the project office in Metro Melbourne and sets the standard for how project information is managed and shared.

About the Opportunity

You will lead document control for the project and set the procedures others follow. You will mentor Document Controllers and project administrators, train teams on systems and governance, and act as the central contact for document issues. You will audit documentation, track turnaround times and overdue approvals, and report on performance. You will also improve workflows and drive consistency across the project. It is a role with real influence over how information moves between teams, clients and subcontractors.

Key accountabilities

• Lead document control across the project and set clear procedures
• Mentor Document Controllers and project administrators, and train teams on systems
• Manage numbering, revision control, transmittals and workflows in the project system
• Protect document integrity, security and traceability through audits and quality checks
• Meet contractual, ISO and company document requirements across the project
• Partner with project teams, clients and subcontractors to resolve document issues
• Report on turnaround times and overdue approvals, and improve workflows

Required Skills and Competencies

• Certificate IV or Diploma in records or business administration
• Document control experience on infrastructure or major projects
• Experience managing project documents in a recognised system
• Advanced Microsoft Office skills, especially Excel and SharePoint
• Desirable: records, information or document control certification

Location and conditions

This is a regional role and includes the provision to be based at camp as required.

Why join us?

At ACCIONA, we offer a dynamic and challenging work environment where our employees can grow and develop their careers. We provide opportunities for professional development, and our team members are encouraged to bring new ideas and approaches to their work. Our company is dedicated to fostering a culture of inclusiveness and respect where every employee feels valued and supported.

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Australia, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies.

Since establishing a presence in Australia in 2002, ACCIONA has made significant investments in local opportunities and project development. ACCIONA employs more than 3,000 people in its renewable energy, infrastructure and water projects across Australia & New Zealand.

We are an Equal Opportunity Employer and promote equality and diversity. Indigenous Australians and candidates from minority groups are encouraged to apply.