Senior Coordinator, Conservation

NGV International; Melbourne; On-site; AUD 91,000 - 111,000; Full time

Job summary

The National Gallery of Victoria (NGV) invites applications for a Senior Coordinator, Conservation to oversee processes, systems and projects that preserve the NGV Collection. You will work with the Associate Director, Conservation to develop conservation practices spanning storage, transport, display and collection management.

You will support diary management, budget planning and written submissions for annual reports and fundraising, while collaborating across teams to meet conservation

Qualifications

• Relevant tertiary qualification with experience in project, administrative and operational support.

Responsibilities

• Manage diary management, meeting agendas and papers, project and budget planning and financial reconciliation.
• Collaborate across teams to support conservation requirements for displays, exhibitions, acquisitions, loans and collection management projects.
• Prepare high-quality written materials and submissions for annual report and Creative Victoria, Director’s and Trustees papers and fundraising reports.
• Produce outputs that raise awareness of the Conservation team’s work across presentations, NGV Magazine, social media and learning initiatives.

Job description

VPS 4.1: $100,894 per annum + 12% superannuation
Full Time, Fixed Term for 2 years
Closing date for application: 5pm on 29 October 2026

The National Gallery of Victoria (NGV) is seeking a Senior Coordinator, Conservation, to manage processes, systems, procedures and projects that enable the strategic preservation and care of the NGV Collection by the Conservation team.

ABOUT THE POSITION:

You will be working closely with the Associate Director, Conservation, in contributing to the development of conservation systems, procedures and practices that enhance the preservation, storage, transport, display and management of the NGV Collection. Other key responsibilities include:

• Supporting the Associate Director, Conservation with diary management, meeting agendas and papers, project and budget planning and financial reconciliation.
• Working collaboratively across teams to support conservation requirements for collection displays, temporary exhibitions, acquisitions, loans and collection management projects, and contributing to scheduling and workflows.
• Undertaking research and preparing high-quality written materials, including preparing submissions for the annual report and Creative Victoria, Director’s and Trustees papers and compelling presentations, proposals and reports related to fundraising activities.
• Employing high-quality writing and research for a variety of possible outputs that share information to raise awareness of and actively promote the work of the Conservation team, including presentations, proposals and reports, social media, e-communications, NGV Magazine, publications, and Audience Engagement and Learning initiatives.

To be successful, you will have a relevant tertiary qualification coupled with demonstrated experience in providing project, administrative and operational support, including coordination of activities, maintenance of records, budget monitoring and stakeholder liaison within a high-profile cultural organisation.

You are able to deal with concepts and complexity comfortably, use analytical and conceptual skills to reason through problems and analyse issues from different perspectives. You plan, prioritise and review work based on what is important to achieve, identify or develop overall team goals and link strategies and actions required to achieve these goals.

Knowledge and/or interest in art history, art trends and art museum practices is an advantage.

For more details, please refer to the attached role statement.

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the People and Culture team at [e-mail] or by using the National Relay Service on 133 677 and asking for 03 8620 2222.