Registration Project Assistant, Collections

NGV International; Melbourne; On-site; AUD 61,000 - 83,000; Full time

Job summary

The National Gallery of Victoria (NGV) is seeking a Registration Project Assistant, Collections to support the Registration department with collection management activities at the NGV.

You will assist the Collection Manager, Off-Site Store, with movements of artworks between NGV facilities and external sites, including packing, dispatch, documentation and supervision. Experience in a museum environment and knowledge of collection systems are valued.

Qualifications

• Sound knowledge of professional museum registration methods.
• Experience in an art museum environment.
• Ability to prepare letters, emails and reports clearly and concisely.
• Current driver’s licence is an advantage.

Responsibilities

• Move artworks between NGV facilities and external sites, including packing/unpacking, dispatch/receive, and supervision of movement.
• Assist with processing new acquisitions, including packing, transport, documentation, receipting and processing works on arrival.
• Assist with exhibition and outward loan activities, including loan documentation and arranging courier travel/accommodation when required.
• Assist with collection management tasks such as annual stocktake, location tracking and reporting from the Collection Management System.
• Liaise with lenders, dealers, auction houses, private collectors, artists, donors and transport companies to ensure safe transportation of artworks.

Education

Relevant tertiary qualification

Tools

Collection Management System

Job description

VPS 2.2: $72,189 per annum + 12% superannuation
Full Time, Fixed Term for 2 years
Closing date for application: 5pm on 29 October 2026

The National Gallery of Victoria (NGV) is seeking a Registration Project Assistant, Collections to provide support to the Registration department with collection management activities at the NGV.

ABOUT THE POSITION

You will assist the Collection Manager, Off-Site Store, with the movement of artworks between NGV facilities and to/from external sites. Prepare, pack/unpack, dispatch/receive, document, courier and supervise movement of artworks. Other key responsibilities include:

• Assisting with processing new acquisitions to the NGV Collection including coordinating packing, transport, documentation, receipting and processing works upon arrival at the Gallery.
• Assisting with exhibition and outward loan activities such as preparation of loan documentation, arranging courier travel and accommodation when required.
• Assisting with collection management activities including the annual stocktake, location tracking, preparation and production of reports from the Collection Management System.
• Liaising with lenders, dealers, auction houses, private collectors, artists, donors, vendors, freight forwarders, insurance companies and transport companies to ensure the safe transportation of works of art, under the direction of the Collection Manager, Off-Site Store.

To be successful, you will have sound knowledge and experience in the principles, practices and concepts of professional museum registration methods combined with appropriate experience working in an art museum environment.

You can prepare basic letters, emails and reports using clear, concise and grammatically correct language, clearly explains information and listens to feedback. You address priority tasks first, regularly planning and tracking progress on work tasks, taking an organised methodical approach to work. You observe fine details, identifying gaps in information, working with a high level of accuracy.

Sound knowledge and experience in the use of Collection Management Systems is advantageous.

Relevant tertiary qualification and possession of a current driver’s licence would be an advantage.

For more details, please refer to the attached role statement.

Applications close at 5pm on 29 October 2026.

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the People and Culture team at [e-mail] or by using the National Relay Service on 133 677 and asking for 03 8620 2222.