Senior Conservation Programs Coordinator

National Gallery of Victoria; Melbourne; On-site; AUD 91,000 - 111,000; Full time

Benefits offered by this job

Superannuation 12%

Job summary

National Gallery of Victoria in Melbourne seeks a Senior Coordinator, Conservation to lead processes and projects that safeguard the NGV Collection. You will work with the Associate Director, Conservation to develop systems, procedures and practices for preservation, storage, transport and display.

Key duties include diary management, budget planning, stakeholder liaison, and high-quality written outputs for annual reports, proposals and fundraising.

Qualifications

• Relevant tertiary qualification and demonstrated experience supporting projects.
• Experience coordinating activities, records, budgets and stakeholders.
• Strong written communication for reports, submissions and proposals.

Responsibilities

• Support the Associate Director with diary management, agendas and papers.
• Coordinate activities, budgets, and stakeholder liaison for conservation projects.
• Prepare high-quality written materials and submissions for reports and fundraising.
• Contribute to conservation displays, exhibitions, loans and collection management workflows.

Skills

Diary management

Budget monitoring

Stakeholder liaison

Research and writing

Education

Tertiary qualification in relevant field

Job description

National Gallery of Victoria – Melbourne VIC

VPS 4.1: $100,894 per annum + 12% superannuation
Full Time, Fixed Term for 2 years
Closing date for application: 5pm on 29 October 2026

The National Gallery of Victoria (NGV) is seeking a Senior Coordinator, Conservation, to manage processes, systems, procedures and projects that enable the strategic preservation and care of the NGV Collection by the Conservation team.

ABOUT THE POSITION:

You will be working closely with the Associate Director, Conservation, in contributing to the development of conservation systems, procedures and practices that enhance the preservation, storage, transport, display and management of the NGV Collection. Other key responsibilities include:

• Supporting the Associate Director, Conservation with diary management, meeting agendas and papers, project and budget planning and financial reconciliation.
• Working collaboratively across teams to support conservation requirements for collection displays, temporary exhibitions, acquisitions, loans and collection management projects, and contributing to scheduling and workflows.
• Undertaking research and preparing high-quality written materials, including preparing submissions for the annual report and Creative Victoria, Director’s and Trustees papers and compelling presentations, proposals and reports related to fundraising activities.
• Employing high-quality writing and research for a variety of possible outputs that share information to raise awareness of and actively promote the work of the Conservation team, including presentations, proposals and reports, social media, e-communications, NGV Magazine, publications, and Audience Engagement and Learning initiatives.

To be successful, you will have a relevant tertiary qualification coupled with demonstrated experience in providing project, administrative and operational support, including coordination of activities, maintenance of records, budget monitoring and stakeholder liaison within a high-profile cultural organisation.

You are able to deal with concepts and complexity comfortably, use analytical and conceptual skills to reason through problems and analyse issues from different perspectives. You plan, prioritise and review work based on what is important to achieve, identify or develop overall team goals and link strategies and actions required to achieve these goals.

Knowledge and/or interest in art history, art trends and art museum practices is an advantage.

For more details, please refer to the attached role statement.

HOW TO APPLY:

To apply for this role, please go to ‘Apply’ and include the following documents in your application:

• A resume/CV
• A statement addressing the key selection criteria in the role statement

Applications close at 5pm on 29 October2026.

If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the People and Culture team at ***************@ngv.vic.gov.au or by using the National Relay Service on 133 677 and asking for 03 8620 2***.

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