Senior Contract Administrator

Housing Industry Association Limited; Melbourne; Hybrid; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Senior exposure

Collaborative team environment

High-profile Victoria projects

Job summary

Skill Tiling Pty Ltd in Melbourne seeks a Senior Contracts Administrator to lead contract administration, procurement and project documentation across multiple commercial tiling, stone and waterproofing projects.

Reporting to senior management, you will work with Project Managers, Estimators, Architects and engineers to ensure projects are delivered on time, within budget and in full compliance with contract requirements.

Qualifications

• Minimum 5 years' experience as a Contracts Administrator within the construction industry.
• Strong understanding of construction contracts, contract administration and commercial management.
• Experience managing variations, progress claims, procurement and subcontractor agreements.
• Ability to interpret construction drawings, specifications and scopes of work.
• Excellent negotiation, stakeholder management and problem-solving skills.
• Strong analytical and reporting capabilities with a high attention to detail.
• Ability to manage multiple projects and competing deadlines simultaneously.
• Advanced Microsoft Excel and contract administration skills.
• Relevant qualifications in Construction Management, Building, Quantity Surveying, Project Management or a related discipline.
• Experience within commercial tiling, stone, waterproofing or specialist construction trades.
• Experience working with major commercial builders and large-scale developments.
• Familiarity with Bluebeam, PlanSwift, AutoCAD or similar construction software.

Responsibilities

• Develop, review and negotiate contracts, subcontract agreements, variations and project documentation.
• Manage contract administration activities across multiple construction projects.
• Prepare, assess and negotiate variations, progress claims and final accounts.
• Respond to contractual enquiries and resolve issues relating to projects, services and stakeholders.
• Maintain accurate project records, correspondence and documentation.
• Monitor subcontractor performance and oversee compliance with contractual obligations and work orders.
• Coordinate with Project Managers, Architects, Engineers and clients to ensure project objectives are achieved.
• Prepare procurement schedules, purchase orders and supplier agreements.
• Obtain and evaluate supplier quotations and negotiate pricing, lead times and commercial terms.
• Collect, analyse and report on project performance, costs, budgets and outcomes.
• Prepare commercial reports, contract submissions and management updates.
• Identify contractual risks, commercial opportunities and project cost variances.
• Advise senior management on contractual and commercial matters requiring attention and implement approved decisions.
• Assist with project budgeting, forecasting, cost control and financial reporting.
• Support project close-out activities, final account negotiations and contract completion processes.

Skills

Attention to detail

Autocad

Bluebeam

Commercial management

Construction drawings

Contracts administration

Microsoft Excel

Negotiation

PlanSwift

Problem solving

Procurement

Project management

Stakeholder management

Education

Advanced Diploma

AQF Associate Degree

Diploma in Construction Management

Diploma in Project Management

Diploma in Quantity Surveying

Tools

AutoCAD

Bluebeam

PlanSwift

Microsoft Excel

Job description

Senior Contracts Administrator - Commercial Construction (Tiling, Stone & Waterproofing)

About Us

Skill Tiling Pty Ltd is a well-established Melbourne-based contractor specialising in commercial tiling, natural stone and waterproofing solutions. With over 20 years of industry experience, we deliver high-quality outcomes across major commercial, residential, hotel and mixed-use developments throughout Victoria.

As our project portfolio continues to grow, we are seeking an experienced and commercially focused Senior Contracts Administrator to join our team and play a key role in managing contractual, commercial and project administration functions across multiple projects.

About the Role

Reporting directly to senior management, you will be responsible for overseeing the administration of contracts, procurement activities, project documentation, commercial reporting and stakeholder coordination. You will work closely with Project Managers, Estimators, Architects, Engineers, subcontractors and suppliers to ensure projects are delivered efficiently, profitably and in accordance with contractual requirements.

Key Responsibilities

• Develop, review and negotiate contracts, subcontract agreements, variations and project documentation.
• Manage contract administration activities across multiple construction projects.
• Prepare, assess and negotiate variations, progress claims and final accounts.
• Respond to contractual enquiries and resolve issues relating to projects, services and stakeholders.
• Maintain accurate project records, correspondence and documentation.
• Monitor subcontractor performance and oversee compliance with contractual obligations and work orders.
• Coordinate with Project Managers, Architects, Engineers and clients to ensure project objectives are achieved.
• Prepare procurement schedules, purchase orders and supplier agreements.
• Obtain and evaluate supplier quotations and negotiate pricing, lead times and commercial terms.
• Collect, analyse and report on project performance, costs, budgets and outcomes.
• Prepare commercial reports, contract submissions and management updates.
• Identify contractual risks, commercial opportunities and project cost variances.
• Advise senior management on contractual and commercial matters requiring attention and implement approved decisions.
• Assist with project budgeting, forecasting, cost control and financial reporting.
• Support project close-out activities, final account negotiations and contract completion processes.

About You

To be successful in this role, you will possess:

• Minimum 5 years' experience as a Contracts Administrator within the construction industry.
• Strong understanding of construction contracts, contract administration and commercial management.
• Experience managing variations, progress claims, procurement and subcontractor agreements.
• Ability to interpret construction drawings, specifications and scopes of work.
• Excellent negotiation, stakeholder management and problem-solving skills.
• Strong analytical and reporting capabilities with a high attention to detail.
• Ability to manage multiple projects and competing deadlines simultaneously.
• Advanced Microsoft Excel and contract administration skills.
• Relevant qualifications in Construction Management, Building, Quantity Surveying,
• Project Management or a related discipline.
• Experience within commercial tiling, stone, waterproofing or specialist construction trades.
• Experience working with major commercial builders and large-scale developments.
• Familiarity with Bluebeam, PlanSwift, AutoCAD or similar construction software.

What We Offer

• Competitive salary package.
• Long-term career growth within a growing commercial construction business.
• Direct exposure to senior management and major construction projects.
• Supportive and collaborative team environment.
• Opportunity to work on high-profile projects across Victoria.

Skills

• Attention to detail
• Autocad
• Bluebeam
• Commercial management
• Construction drawings
• Contracts administration
• Microsoft excel
• Negotiation
• Planswift
• Problem solving
• Procurement
• Project management
• Stakeholder management

Licenses & certifications

• Advanced diploma
• Aqf associate degree
• Diploma in construction management
• Diploma in project management
• Diploma in quantity surveying